MANITOBA REFERENCE NUMBER: MB-MBPB-12V-00068
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 11/01/2022
ISSUED BY: Alison Chen
TELEPHONE: 204 915-6539
NOTE:
For INFORMATION or item clarification, if required, CONTACT:
Alison Chen
Email: alison.chen@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
F.O.B Destination, Freight Prepaid to:
Conservation and Climate
350 Grace Lake Road
The Pas MB
Attn: Lawrence Huculak # 204-627-8332
Bidder must indicate if you are able to meet the requested
delivery date of March 10, 2022 yes ____ OR no ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
NOTE: ALL DELIVERY AND INVOICING SHOULD HAVE BEEN COMPLETED BY MARCH 31,
2022.
This procurement is subject to Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 10/03/2022
1.00 Each GSIN: N7200MATERIAL: 99041020
APPLIANCE, MAJOR, AS DESCRIBED BELOW:
COMMERCIAL STAINLESS STEEL TWO DOOR UPRIGHT FREEZER
CABINET
Exterior-stainless steel front and sides
Interior-NSF approved white aluminum liner with stainless steel coved
corner floor
Ergonomic raised interior floor
Insulation-cabinet and solid doors are foamed in-place with eco-concious
polyurethane insulation
Heavy duty tread in leveler legs
DOORS
Stainless steel front with white alumimun interior liner and large grip,
recessed handles
Self closing swing doors feature with hold-open position and door locks
Gaskets are single piece magnetic removable
LIGHTING
Auto actuated interior lighting
REFRIGERATION
Split forced-air non-removable refrigeration system
Refrigerant within a sealed capillary tube system
Bottom mounted condensing unit accessed from the front for ease of
cleaning
Lint tolerant design with wide fins to maximize airflow over the
compressor
Corrossion resistant coated evaporator coil
Automatic, stainless steel condensate control system
Energy efficient Digital Controller with visual and audio product
protection alarm
Energy-Saving, Time Initiated, Temperature Defrost System with
Evaporator Fan Motor Delay
Low energy cabinet Mullion Heater
Self-lubricating and sealed motors with streamlined air-flow for quiet
operation
Unit to be equipped with digital thermometer
Unit to be equipped with exterior product temperature display
SHELVING
Minimum six white coated NSF approved shelves c/w heavy duty aluminum
shelving plasters
ELECTRICAL
Factory power cord installed for connection to 115V/60HZ/1-Phase 15 amp
circuit
DIMENSIONS
Width Exterior 47.5 inches
Depth Exterior 31 inches
Height Exterior 78 inches
Cold space 46 inches
Equal or Equivalent to MODEL: SF46SA
Please indicate:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ___________
========================================================
ITEM 20 10/03/2022
1.00 Each GSIN: N7200MATERIAL: 99041020
APPLIANCE, MAJOR, AS DESCRIBED BELOW:
COMMERCIAL STAINLESS STEEL TWO DOOR SLIDING REFRIGERATOR
STAINLESS STEEL FRONT BREATHING CABINET
COATED EVAPORATOR COOLING COIL
BOTTOM MOUNTED FRONT-BREATHING, CASSETTE
STAINLESS STEEL CONDENSATE CONTROL SYSTEM
7/16 hp REFIGERATION SYSTEM
FINLESS CONDENSOR COIL
TWO HIGH EFFICIENCY INSULATED SAFETY GLASS SUSPENDED SLIDING DOORS
MAGNETIC DOOR SEALS
ENERGY EFFICIENT LED LIGHTING SYSTEM FOR INTERIOR DISPLAY
ELECTRICAL 115 VOLTS 5.7 AMPS SINGLE PHASE
SUPPLIED WITH SIX SHELVES FOR STORAGE
COOLER TO HAVE 4 CASTER WHEELS, 2 LOCKING
WIDTH EXTERIOR:47.5 INCHES
DEPTH EXTERIOR: 31 INCHES
HEIGHT EXTERIOR: 78 INCHES
INTERIOR WIDTH: 44 INCHES
INTERIOR DEPTH: 23.5 INCHES
INTERIOR HEIGHT:51.1 INCHES
COLD SPACE: 42 INCHES
Equal or Equivalent MODEL:HABCO SE42HCSXG
Please indicate:
Manufacturers Name____________________
Brand Name___________________________
Product / Style Number _______________________
Bidder's catalogue/reference number ________________________
(if applicable)
========================================================
PLEASE NOTE THE FOLLOWING:
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, price,
delivery, quality of the bidder's performance in past awards and any
other terms & conditions indicated on this RFQ.
EACH PROPOSED ITEM WILL BE EVALUTED SEPARATELY. MANITOBA RESERVES THE
RIGHT TO ACCEPT OR REJECT EACH ITEM SEPARATELY. THERE MAY BE MULTIPLE
AWARDS AS A RESULT.
Suitability evaluation to be at Manitoba's sole discretion.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba
Government(Manitoba).
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for it's
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return
instructions. Products rejected by the using department will be returned
to the Vendor for full credit or replacement product at no cost to
Manitoba or the contract may be cancelled.
Delivery:
MANITOBA CONSERVATION AND CLIMATE
FIRE WAREHOUSE - GRACELAKE
350 GRACE LAKE ROAD
THE PAS, MB
Unit prices include all necessary charges (e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
INSURANCE:,,,,
Certificate of Insurance ,,
The Proponent should provide a Certificate of Insurance, satisfactory to
Manitoba, as written evidence of the required insurance covering
Services to be provided under the Agreement, with minimum coverage as
identified below. Alternatively, if the Proponent does not currently
carry the required insurance, the Proponent Must provide a letter from
an insurance broker licensed in Canada stating that the Proponent shall
be able to purchase the required insurance if the Proponent is the
Successful Proponent.
General Liability Insurance with a minimum limit of $2.0 million per
claim or occurrence.
ii),,Errors and Omissions Insurance with a minimum limit of $2.0 million
per claim or occurrence.
Workers Compensation Insurance:
The Proponent should provide a Workers Compensation Insurance Number as
written evidence of the required insurance covering Services to be
provided under the Agreement.
Workers Compensation Insurance Number:______________.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use).
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labor _________ months OR _______ years
Parts _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba "will not" pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises?
Yes___ or No____
If No, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service.
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES PLEASE PROVIDE:________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No, please advise.
Company name_______________________
Location (city & province)______________
Is warranty service provided include on site preventative maintenance
checks.
Yes___ or No____
If No, please advise
Company name_______________________
Location (city & province)______________
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
COSTS:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
"Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable. Procurement
practices are one means that can be used to contribute to the growth of
Indigenous businesses. In that regard, Manitoba developed the Indigenous
Procurement Initiative (IPI). The objective of IPI is to increase the
participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement & Supply Chain.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply Chain Division
600 - 352 Donald Street
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) _________
Proposed Delivery Address:
Conservation and Climate
350 Grace Lake Road
The Pas MB
Attn: Lawrence Huculak # 204-627-8332
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
