MANITOBA REFERENCE NUMBER: MB-MBPB-16S-00047
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 30/11/2023
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba (Manitoba) is requesting bid submissions for
the Provision of Braille Transcription service for Department of
Education and Early Childhood Learning on an "as and when" requested
basis for the period January 2, 2024 to January 1, 2026 with three (3)
optional one (1) year extensions.
NOTE:
For INFORMATION or item clarification, if required
CONTACT: Synclaire Ocici at bids@gov.mb.ca
F.O.B Destination, Freight Prepaid to:
204-1181 Portage Ave
Winnipeg MB R3G 0T3
Unit prices are F.O.B Destination, include all necessary charges e.g.
freight, insurance, handling etc.
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
Please contact the individual noted above if additional information or
clarification is required on the following items.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_
Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 18/12/2025
1.00 Dollar GSIN: R109AMATERIAL: 50000611
TRANSLATION SERVICE
* SPECIFICATION: Transcription of post-secondary mathematical and
scientific materials into Unified English Braille Technical code. This
will include the production of mathematical charts, tables and diagrams
in a tactile format as needed.
There is an estimate of 100-500 print pages to transcribe each year,
within there are some diagrams. However, the student may submit
additional materials for transcription. It is likely that 75% will be
needed from Jan-March and 25% in April 2024.
MANDATORY REQUIREMENT: Certification for Unified English Braille code
for Mathematical and Technical material.
YES____ NO____
Please quote:
Technical material: $___/print page
Tactile: $___/diagram.
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be
awarded the order. Quotations will be evaluated based on suitability of
unit offered compared to the end users needs, product specifications,
delivery, warranty, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
MANDATORY REQUIREMENT: Certification for Unified English Braille code
for Mathematical and Technical material.
YES____ NO____
DELIVERY /SERVICE QUALITY:
ALL DELIVERIES SHALL BE COMPLETED WITHIN THREE (3) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
IF NO, THEN INDICATE A REALISTIC DELIVERY DATE:__________ WORKING DAYS
FROM RECEIPT OF THE ORDER
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract.
F.O.B. DESTINATION FREIGHT PREPAID TO:
204-1181 Portage Ave
Winnipeg MB R3G 0T3
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS OFFERING
FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian, then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # ( if applicable) _________.
Proposed Delivery Address:
204-1181 Portage Ave
Winnipeg MB R3G 0T3
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
