MANITOBA REFERENCE NUMBER: MB-MBPB-AAV-00015
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 18/12/2020
ISSUED BY: Barry Tobin
TELEPHONE: 204 945-3265
The following is a term contract for Personal Care Products for
Materials Distribution Agency (MDA), Government of Manitoba for the term
of: February 1, 2021 to January 31, 2022 with an option to extend.
MDA reference #0800000649 MDA, Personal Care
PROCUREMENT OFFICER: For information or item clarification, if required
contact Barry Tobin - phone (204) 945-3265, or email
Barry.tobin@gov.mb.ca
Note: Substitutions shall not be accepted unless prior approval given.
This procurement is subject to the Canadian Free Trade Agreement.
SHIPMENT ADRESS: F.O.B Destinations listed, Freight Prepaid To:
Materials Distribution Agency
Unit 7 # 1715 St. James Street, Door 10,
Winnipeg, MB, R3H 1H3
Vendor's e-mail address: (if available) ______________________________
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
ELECTRONIC SUBMISSION:
Submission address: bids@gov.mb.ca . Proposals must be submitted in PDF
format or as directed. There must be separate attachments for the
Technical Proposal and the Pricing/Financial Proposal.
The subject line of the email and any attachments should be clearly
marked with the RFQ number and the Proponent's name.
The submission subject should be listed as Proponent Name and the Date
Submitted in mm-dd-yyyy.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Proponents should identify the order and number of emails
that make up the electronic submission (e.g. email 1 of 3, email 2 of 3,
email 3 of 3). Upon receipt of proposal, Proponents will receive an
email confirming that Manitoba has received the Proposal. While Manitoba
allows for email submissions, the Proponent bears all risk associated
with submitting its Proposal by electronic submission, including but not
limited to delays in transmission between the Proponent's computer and
Manitoba's email system. Proposals determined by Manitoba to have been
received later than the deadline will not be accepted.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/01/2022
800.000 Jar GSIN: N8520MATERIAL: 25002
ZINC OXIDE, CREAM PROTECTANT, 130 G JAR, IHLE PASTE WITH PETROLATUM,
PFIZER (ZINCOFAX), TEVA
A) MINIMUM RELEASE QUANTITY:80
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 20 30/01/2022
144.000 Package GSIN: N8530MATERIAL: 25050
RAZOR, DISPOSABLE, ONE PIECE PLASTIC CONTRUCTION, TWIN BLADES, 5 RAZORS
PER PACKAGE,
AMERICAN SAFETY RAZOR (PERSONNA) #38C187, CARDINAL #CHC0002, EDGEWELL
(PERSONNA)
A) MINIMUM RELEASE QUANTITY:12
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 30 30/01/2022
24.000 Jar GSIN: N8520MATERIAL: 45920
ZINC OXIDE, SKIN PROTECTANT, EXTRA STRENGTH, 40% ZINC OZIDE, CONTAINS
LANOLIN & MINERAL OIL & PETROLATUM, CREAMY OINTMENT, TO TREAT DIAPER
RASH AND PROMOTE HEALING, 100 G JAR,
PFIZER (ZINCOFAX)
A) MINIMUM RELEASE QUANTITY:12
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 40 30/01/2022
30.000 Box GSIN: N9999MATERIAL: 55918
COVER, SHOE, POLYPROPYLENE, NON SKID, REGULAR SIZE (UP TO MEN'S SIZE
12), MADE FROM BREATHABLE, FLUID REPELLENT SPUN BOUND MATERIAL, 50 PAIRS
PER BOX,
MEDLINE #CRI-2002
A) MINIMUM RELEASE QUANTITY:3
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 50 30/01/2022
12.000 Case GSIN: N8530MATERIAL: 56212
CLIPPER, TOENAIL, STRAIGHT CUT, WITHOUT NAIL FILE, 144 PER CASE,
DAWNMIST #TNC3299
A) MINIMUM RELEASE QUANTITY:1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 60 30/01/2022
300.000 Pair GSIN: N9999MATERIAL: 56482
COVER, BOOT, KNEE HIGH, ELASTIC TOP, WHITE, VINYL SOLE/ADHESIVE
TRACTION, UNIVERSAL,
MEDLINE #053-NON27143XL
A) MINIMUM RELEASE QUANTITY:75
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 70 30/01/2022
300.00 Each GSIN: N8530MATERIAL: 57633
CLIPPER, TOENAIL, WITH NAIL FILE, 1 EACH PER BOX,
ALMEDIC #A4-238, DAWNMIST #TNC3282
A) MINIMUM RELEASE QUANTITY:25
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 80 30/01/2022
300.000 Tube GSIN: N8520MATERIAL: 66277
CREAM, HAND, NON-GREASY, HYPOALLERGENIC, UNSCENTED, REPAIRS EXTREMELY
DRY CRACKED HANDS, 3 OZ (85 GR) TUBE,
O'KEEFFE'S (WORKING HANDS) #K1290003
A) MINIMUM RELEASE QUANTITY:24
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 90 30/01/2022
100.00 Each GSIN: N8415MATERIAL: 66493
COVERALL, DISPOSABLE, MADE OF HIGH-DENSITY POLYETHYLENE FIBERS (TYVEK),
LIGHT WEIGHT AND SOFT, STRONG AND DURABLE, ZIPPERED FRONT, ATTACHED
HOOD, ELASTIC WRISTS AND ANKLES, COLOR WHITE, SIZE MEDIUM,
DUPONT #TY127
A) MINIMUM RELEASE QUANTITY:25
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 100 30/01/2022
500.00 Each GSIN: N8415MATERIAL: 66494
COVERALL, DISPOSABLE, MADE OF HIGH-DENSITY POLYETHYLENE FIBERS (TYVEK),
LIGHT WEIGHT AND SOFT, STRONG AND DURABLE, ZIPPERED FRONT, ATTACHED
HOOD, ELASTIC WRISTS AND ANKLES, COLOR WHITE, SIZE LARGE,
DUPONT #TY127
A) MINIMUM RELEASE QUANTITY:25
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 110 30/01/2022
1,000.00 Each GSIN: N8415MATERIAL: 66495
COVERALL, DISPOSABLE, MADE OF HIGH-DENSITY POLYETHYLENE FIBERS (TYVEK),
LIGHT WEIGHT AND SOFT, STRONG AND DURABLE, ZIPPERED FRONT, ATTACHED
HOOD, ELASTIC WRISTS AND ANKLES, COLOR WHITE, SIZE EXTRA LARGE,
DUPONT #TY127
A) MINIMUM RELEASE QUANTITY:100
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
ITEM 120 30/01/2022
50.000 Case GSIN: N6510MATERIAL: 70279
TAMPON, SANITARY, INDIVIDUALLY WRAPPED, SUPER, FLUSHABLE, BIODEGRADABLE
APPLICATOR, 20 PER BOX, 24 BOXES PER CASE,
TAMPAX SUPER
A) MINIMUM RELEASE QUANTITY:10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS: ____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Package quantity _____________
Case quantity _________________
========================================================
TERMS AND CONDITIONS:
DEFINITIONS (as used in this document):
MDA; Refers to Materials Distribution Agency
MANITOBA; Refers to the Manitoba Government
RFQ; Refers to the Request for Quotation document issued by Manitoba to
invite offers (i.e. prices) from Bidders
BIDDER; Refers to the person who or Company which obtains a copy of the
RFQ for the purpose of submitting a quotation to provide the goods
QUOTE; Refers to the quotation submitted by a Bidder in response to the
RFQ
VENDOR; Refers to the person who or Company which will provide the goods
as a successful Bidder
CONTRACT; Refers to the Value Contract issued to the Vendor as the award
document
RELEASE ORDER; Refers to a specific Release Purchase Order document
issued by MDA to the Vendor to order product from the Contract
CONTRACT DURATION:
The Contract to be for the period:
February 1, 2021 to January 31, 2022 with an option to extend.
The 2nd year is optional at MDA's discretion.
MDA will notify the Vendor a minimum of 3 months in advance if the
optional 2nd year is being actioned.
PRODUCTS/BRANDS:
The products shown are required on a no substitute basis.
Note: The only exceptions to the above no substitute condition will be:
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting Manitoba
Central Services Procurement & Supply Chain Division.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/apibd.html
or contact:
Manitoba Central Services
Procurement & Supply Chain Division
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)> please contact the name of the individual(s) identified on page one
CONTRACTS: Substitute brands may be approved for temporary use if
unforeseen circumstances cause the approved product to be discontinued
or unavailable for an extended period of time. Temporary alternatives
must be approved in writing by MDA. The use of a temporary alternative
is not meant to imply that this item will be considered an approved
product for future tenders.
Substitutes shipped without prior written approval will be held at
shippers risk pending return instructions.
Any substitute/alternative product supplied which upon inspection or
use, is deemed by the using department to be unacceptable for their use
will be returned for full credit or replacement at no cost to Manitoba
or the contract may be cancelled.
Any product supplied which upon inspection or use, is deemed by MDA to
be defective will be returned to the Vendor for replacement. All costs
related to the return and replacement of the defective product to be the
responsibility of the Vendor.
Vendor must respond to defective product concerns within 48 hours of
receiving faxed documentation from MDA.
Vendor must notify MDA immediately in writing (by fax)of any known
defective products or product recalls related to the products the Vendor
has shipped to MDA or to MDA's clients to avoid release of product to
their end users.
Vendors may be requested by MDA to supply, if currently available, high
resolution product photos in digital or electronic "tiff" format.
By supplying these photos the Vendor is certifying that these photos are
not covered by a current copyright or if the photos are covered by
copyright the use of these photos is authorized for use by MDA. These
photos may be used by MDA for the promotion of the product or in the
production of MDA's printed or on-line publications to assist MDA's
clients when ordering product from MDA.
QUANTITY/ITEM RELEASES:
The Vendor is not to ship any item until a separate Release Order has
been placed by fax or mail.
Release Orders for items may be placed at any time during the period of
this contract and in various quantities.
The term "minimum quantity" means the smallest quantity that MDA will
release.
Release Orders to be shipped complete by line item, unless otherwise
approved and/or requested by MDA prior to shipping.
Vendor to accept Release Orders consisting of items from multiple
contracts to reach the Vendor's minimum order requirements.
Material Distribution Agency faxes the "Acknowledgement of Release
Order" and the "Release Order" to the Vendor. The Vendor must respond by
signing and returning Material Distribution Agency's acknowledgement of
release order<(>,<)> within 48 hours to confirm that the Release Order
was received.
The quantities shown are the approximate quantities required per year
and may vary more or less.
The Contract Value shown as Target Value represents the total estimated
value for 1 year. The Target Value will be increased accordingly if the
optional 2nd year is actioned.
MDA will not issue Release Orders for less than the minimum quantity
shown for each item. The minimum release quantities must be available
within the lead time you have specified for each item.
Minimum release quantities will be shown for each item. Minimum release
quantities may be adjusted to reflect full case quantities if necessary
by contacting MDA prior to delivery.
MDA reserves the right to change quantities on a Release Order<(>,<)> if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand
or Vendor failing to deliver products within tender stated time frames.
Any unused portion as of the end of the contract period will be
considered cancelled.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
LEAD TIMES:
Lead times indicated are to be calculated from the time that a MDA
Release Order is issued (i.e. faxed or mailed) to the time the goods
will be received at MDA or MDA's client destination.
Deliveries will be monitored, therefore lead times should be realistic
for each item.
DELIVERY:
The delivery date (if shown) is actually the end of the Contract.
Deliveries will be accepted Monday - Friday, between the hours of: 8:00
AM to 3:30 PM (If for delivery to MDA).
The products listed will be released in the minimum quantities (or
possibly greater) as shown after each item and the Vendor must ship the
minimum quantities within the lead time as indicated on the
tender/contract.
Vendor must notify MDA immediately in writing (by fax) of any delays of
regular or scheduled shipments.
Shipments are considered to be delayed if the delivery time will be
longer than the lead time indicated for that item on the contract.
Vendor must respond to late shipment inquires within 48 hours of
receiving faxed documentation from MDA.
Delivery must actually be effected within the time stated on the
Contract, failing in which Manitoba reserves the right to either
purchase elsewhere and charge the Vendor any loss incurred thereon,
unless a deferred shipment is arranged with MDA in writing, or cancel
the Contract.
TIME IS OF THE ESSENCE.
Time shall be of the essence hereof. Failure to meet the delivery time
(i.e. lead time) indicated on the Contract may result in the
cancellation of the Contract item and any outstanding Contract Release
Orders.
PACKAGING:
All goods must be packed or crated suitable for protection in storage or
shipment.
If pallets required, pallet size to be 42 inches width by 48 inches
depth, loaded to a maximum height of 53 inches.
All goods delivered must be suitably marked with proper documentation
such as packing slip, contract number, etc.
PRICING:
IF SUBMITTNG PRICING FOR MULTIPLE YEARS, PRICING FOR EACH YEAR IS FIRM
FOR THAT YEAR.
INVOICES:
Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact MDA<(>,<)> in writing,
prior to shipping the products on the Release Order.
This is an accounting concern and is not intended to outline a process
to request price changes.
FOB/FREIGHT:
FREIGHT SHALL BE DELIVERED FOB DESTINATION:
MATERIALS DISTRIBUTION AGENCY
7 - 1715 ST JAMES ST - REAR RECEIVING DOCK
WINNIPEG, MB
The unit prices above include all necessary charges<(>,<)> freight,
insurance, handling etc.
No freight charges allowed on back order quantities.
RESTOCKING CHARGES:
If a Release Order is cancelled by MDA, restocking charge will be 15%.
MDA requires complete details of your Return and Refund Policy.
Return and Refund details are to follow.
WARRANTY:
Vendor to address warranty issues within 48 hours of receiving faxed
documentation from MDA.
Vendor must provide copy(s) of warranty documentation to MDA on request,
after the contract is awarded.
PRODUCT SHELF LIFE: (IF APPLICABLE)
Vendor to supply items with the longest shelf life available from the
date of the Release Order.
TERMINATION:
Manitoba may, at its sole discretion, immediately terminate this
contract in writing for any of the following reasons:
a),,The goods provided by the Vendor are not according to the contract
or are otherwise unsatisfactory, or
b),,The services provided by the Vendor are unsatisfactory, inadequate,
or are improperly performed, or
c),,The Vendor has failed to comply with any term or condition of the
contract, or
d),,The Vendor fails or refuses to comply with any verbal or
e),,written request from Manitoba, for information pertaining to the
contract, within five (5) working days of receiving such request, or
f),,The Vendor becomes bankrupt or insolvent or liquidates; or
g),,A receiver, trustee or custodian is appointed for the assets of the
Vendor, or
h),,The Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
i),,The Vendor or any partner, officer or director of the Vendor is
found guilty of an indictable offence; or
j),,The Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.
Manitoba may in its sole discretion terminate this Contract at any time
without cause by providing at least 30 calendar days written notice
thereof to the Vendor prior to the date of
intended termination. This termination may be used for those instances
where there are program changes, funding changes etc.
Upon the effective date of the termination of this Contract<(>,<)> the
Vendor shall cease to provide any further goods and/or perform any
further services. Manitoba shall be under no obligation to the Vendor
other than to pay, upon receipt of an invoice and supporting
documentation satisfactory to Manitoba, such compensation as the Vendor
may be entitled to receive under this Contract.
These goods are for "RESALE" and therefore "GST & PST EXEMPT". MDA's
PST number is 085981-9 and GST number is 107863847.
PAYMENT TERMS:
Manitoba's standard payment term is net thirty (30) days.
FOR QUANTITY, RELEASE INFORMATION or ALTERNATIVE PRODUCT
APPROVALS for future tenders, contact MDA:
Name: Paulette Kosheluk
Phone: (204) 945-8607
Fax: (204) 948-2831
Proposed Delivery Address:
Materials Distribution Agency
Unit 7 # 1715 St. James Street, Door 10
Winnipeg, MB, R3H 1H3
TENDERS TO BE RETURNED TO:
Manitoba Central Services
Procurement & Supply Chain Division
Effective immediately the Government of Manitoba will no longer be
accepting hard copy bids until further notice. All bid submissions must
be sent electronically to:
bids@gov.mb.ca
Should you have issues in submitting, please email your inquiry to:
bids@gov.mb.ca
