MANITOBA REFERENCE NUMBER: MB-MBPB-04U-00158
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 15/06/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
THE FOLLOWING IS A REQUEST FOR THREE (3) YEARS AGREEMENT, WITH AN
OPTIONAL ONE (1) YEAR EXTENSION, BY MUTUAL AGREEMENT TO SUPPLY POWDERED
MILK TO NINE (9) CORRECTIONAL FACILITIES FOR MANITOBA GOVERNMENT,
JUSTICE DEPARTMENT.
Procurement Officer: Josephine Youdeowei<(>,<)>
Email: Josephine.Youdeowei@gov.mb.ca (enquiries only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
This procurement is subject to Chapter 5 of the CFTA.
To be delivered to various Manitoba locations as & when required from
August 01, 2020 to July 31, 2023 (3-year term).
The delivery date (if shown) is actually the end of the contract.
FOB/FREIGHT:
All prices quoted to be F.O.B. DESTINATION FREIGHT PREPAID, DELIVERED,
AND UNLOADED TO VARIOUS CORRECTIONAL CENTER LOCATIONS LISTED IN MANTIOBA
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX ONLY): Bids submitted by email
should include the solicitation number and the bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/07/2023
200.000 Case GSIN: N8105MATERIAL: 66573
MILK, POWDER, SKIM, BAG, POLYPROPYLENE, ASEPTIC, WITH DISPENSING TUBES,
FOR MIXING SKIM MILK POWDER, 18.24 IN W X 26.125 IN L, 20 LITRE
CAPACITY,
200 PER CASE,
MEDALLION MILK #200207
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name ________________
Brand Name ____________________
Manufacturer Stock Number ___________________
Product package quantity _______________
Case quantity _________________________
Product volume and/or weight if applicable ____________
========================================================
ITEM 20 31/07/2023
1,000.000 Case GSIN: N8910MATERIAL: 66574
MILK, POWDER, SKIM, RECONSTITUTED VOLUME 160 LITRES, 2 KG BAG, 8 BAGS
PER CASE,
MEDALLION MILK #31610
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name ________________
Brand Name ____________________
Manufacturer Stock Number ___________________
Product package quantity _______________
Case quantity _________________________
Product volume and/or weight if applicable ____________
**Bidder Must Provide A Breakdown of Nutritional Label With Bid
Document.
========================================================
ITEM 30 31/07/2023
9,000.000 Case GSIN: N8910MATERIAL: 66575
MILK, POWDER, SKIM, RECONSTITUTED VOLUME 125 LITRES, 12.5 KG BAG,
MEDALLION MILK #31608
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name ________________
Brand Name ____________________
Manufacturer Stock Number ___________________
Product package quantity _______________
Case quantity _________________________
Product volume and/or weight if applicable ____________
**Bidder Must Provide A Breakdown of Nutritional Label With Bid
========================================================
TENDER EVALUATION:
Any product supplied must be new, unused, first quality.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ may be awarded the
order.
However, other factors as stipulated below (in no particular order) will
be considered when awarding a contract. Quotations will be evaluated
based on the following criteria:
- Delivery;
- Pricing;
- Product approved by Manitoba for their use:
- Quality of product offered compared to product
description/specifications requested;
- Taste, appearance, and yield of products;
- Quality of proposed product in past awards;
- Quality of the Bidder's performance in past awards;
- Return & refund policies; and
- Any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
Each product offered may be considered individually and this may result
in more than one contract awarded from this RFQ. Like items or items
that need to be compatible may be considered as a "group" for "price
comparison" and/or "award purposes".
The lowest price on any item will not necessarily be accepted.
NOTE: An award does not imply that the user departments are restricted
to the use of these contracts. Where it is economically beneficial and
cost effective to Manitoba (i.e. price breaks, seasonal special,
delivery criteria, introduction of new and/or generic products, or
other) the users may obtain goods from other sources of supply.
However, the successful Vendor(s) is the preferred source of supply and
will be recommended as such by the Procurement Services Branch (PSB).
QUALITY / ACCEPTABILITY
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However,
Manitoba is under no obligation to seek clarification.
COST OF BID
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
ERRORS AND OMISSIONS
Bidders must advise Manitoba of any errors or omissions they find in the
RFQ document prior to closing so that the RFQ can be revised and
communicated to all Bidders.
FOB/freight
All prices quoted to be F.O.B. destination freight prepaid, delivered,
and unloaded to the listed locations within Manitoba.
Supply must take a minimum of 1-2 months of product supply at a time to
be worked out with supplier and Facilities.
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
DAIRY PRICING
Pricing quoted must not exceed the maximum wholesale levels set by the
Manitoba Milk Prices Review Commission.
Pricing quoted is to remain firm for the duration of the contract unless
otherwise indicated by bidder.
Preference may be given to suppliers offering firm pricing.
Is pricing is firm for the duration of the contract?
Yes _____ No _____ Initial __________
If No, indicate "Prices firm until" date: ______________________
Should it be determined that firm prices cannot be for the term of the
agreement, consideration may be given to a price change subject to a
minimum of thirty (30) days written notification to the Procurement
Services Branch of substantiation of material cost increase/decrease
only.
Cost increase substantiation must be in the form of an original,
photocopy or facsimile of a letter from the "appropriate
manufacturer/governing body" identifying the reason for increase,
percentage increase, as well as the effective date. Any notification of
price change must reference the applicable agreement number and item
number(s).
Price increases shall not exceed the percentage passed on by the
manufacturer / governing body, and will be applicable only to the
percentage of true raw material costs. Any notification of price change
must reference the applicable agreement number and line item number(s).
Unless otherwise stipulated in writing, all submitted pricing shall
represent the total cost to Manitoba including all duties, shipping,
crating, packing, storage, delivery and handling charges.
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
PRODUCTS/BRANDS
Brand names, where shown, are for reference purposes only and are not
intended as endorsement of a particular product. Some approved products
listed may not be acceptable for use by one or more facilities.
PRODUCT INFORMATION
Bidders offering items which deviate from the requested pack size, case
quantity, etc. must detail the deviations on the return tender.
Pricing unit must be the same as requested (i.e. per package, per case,
etc.).
If your pricing is based on a different unit than requested, you must
clearly identify the change on that item offered.
SECURITY CLEARANCE
All vendor employees working in any Correctional facility are required
to under go a security clearance check, by the Correctional facility,
prior to working in the facility.
Each Correctional facility will do their own Security clearance.
Additional information may be obtained by contacting the Food Services
Manager at each facility:
1)Winnipeg Remand Centre
141 Kennedy Street
Winnipeg, MB R3C 4N5
MGR: Jiri Rozporka (204) 945-4947
2)Headingley Correctional Centre
6030 Portage Avenue
Headingley, MB
MGR: David Wainwright (204)831-4605
3)Manitoba Youth Centre
170 Doncaster Street
Winnipeg, MB
MGR: Pyoter Moroz (204)928-7160
4)Milner Ridge Correctional Centre
Box 460
Beausejour, MB
MGR: Joel Omichinski (204)268-4011
5)Brandon Correctional Centre
375 Veterans Way
Brandon, MB
MGR: William Pont (204) 725-3532
6)Agassiz Youth Centre
Box 1342, #2 River Road
Portage la Prairie, MB
MGR: Brad Sanderson (204)239-2030
7)Women's Correctional Centre
31 Routledge Ave.
Headingley, MB
MGR: Curtis Reeves (204)948-8850
8)Dauphin Correctional Centre
114 River Avenue West
Dauphin, MB
MGR: Doug Morley (204)622-2328
9)The Pas Correctional Centre
Box 659, 3rd Street East
The Pas, MB
MGR: Joy Zetterstrom (204)627-8464
DELIVERY
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.
DELIVERY LOCATIONS:
AGASSIZ YOUTH CENTRE
2 River Road
PORTAGE LA PRAIRIE, MB
Manager: Brad Sanderson
Deliveries will be accepted Monday to Friday between the hours of 9:00
A.M. to 5:00 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
BRANDON CORRECTIONAL CENTRE
375 Veterans Way
BRANDON, MB
Manager: William Pont
Deliveries will be accepted 7 days a week between the hours of 8:00 A.M.
to 11:00 A.M. and 12:45 P.M. to 4:00 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
DAUPHIN CORECTIONAL CENTRE
114 River Avenue West
DAUPHIN, MB
Manager: Doug Morley
Deliveries will be accepted Monday to Friday between the hours of 8:00
A.M. to 3:00 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
I
ndicate Lead Days: _________________day(s)
HEADINGLEY CORRECTIONAL CENTRE
6030 Portage Avenue
HEADINGLEY, MB
Food Service Coordinator: David Wainwright
Deliveries will be accepted Monday to Friday between the hours of 7:00
A.M. to 3:00 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
MANITOBA YOUTH CENTRE
170 Doncaster Street
WINNIPEG, MB
Manager: Pyoter Moroz
Deliveries will be accepted Monday to Friday between the hours of 8:00
A.M. to 11:00 A.M. and 1:00 P.M. to 4:00 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
MILNER RIDGE CORRECTIONAL CENTRE (MRC)
Box 460
BEAUSEJOUR, MB
Manager: Joel Omichinski
Deliveries will be accepted Monday to Thursday between the hours of
10:00 A.M. to 4:00 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
THE PAS CORRECTION CENTRE
300 3rd Street East
THE PAS, MB
Manager: Joy Zetterstrom
Deliveries will be accepted 7 days a week between the hours of 8:00 A.M.
to 11:30 A.M. and 12:30 P.M. to 3:30 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
WINNIPEG REMAND CENTRE
141 Kennedy Street
WINNIPEG, MB
Manager: Jiri Rozporka
Deliveries will be accepted Monday to Friday between the hours of 8:00
A.M. to 11:30 A.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
WOMEN'S CORRECTIONAL CENTRE
West Entrance - Loading Dock Sally Port KL-134
31 Routledge Avenue
HEADINGLEY, MB
Food Service Coordinator: Curtis Reeves
Deliveries accepted Monday to Friday between the hours of 7:00 A.M. to
3:00 P.M.
Indicate Delivery Days: Mon___Tues___Wed___Thur___Fri___Sat___Sun___
Indicate Lead Days: _________________day(s)
Awareness of potential or pending supply difficulties must notify the
user department before insufficient supply issues arise.
Yes _____ No _____ Initial __________
THIRD PARTY DELIVERIES
If deliveries are done by a 3rd party courier company, the Vendor is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria above to make such deliveries.
DAIRY PRODUCTS
Dairy products shall be supplied with "NOT LESS THAN 6 MONTHS DATING" on
the day of delivery. Products received with less than 6 months dating
will be exchanged for new product on the next delivery day.
Yes _____ No _____ Initial __________
Any item shipped where quality is questionable will be returned to the
vendor at their expense.
Substitution of any dairy product will not be acceptable without prior
approval from the customer. Dairy products delivered that do not meet
specifications will be returned to the vendor for replacement. Any
approved substitutions must be of the same quality or better, and will
be billed at the contract price unless otherwise authorized by the
customer.
DAIRY PLANTS
Bidders should indicate the location of the processing plant and the
distribution Centre from which products will be issued for these
facilities.
Location of Processing Plant ___________________________________
Location of Distribution Centre ________________________________
SAMPLE PRODUCTS
Bidders may be required to provide samples of each proposed product as
part of the evaluation process. Manitoba will notify the Bidder(s) when
samples may be required. Samples shall be supplied at no charge and
delivered FOB Destination Prepaid.
ALTERNATE PRODUCTS
Alternate products may be considered but may require testing prior to
purchase. Vendors wishing to offer alternative product for future
tenders are invited to submit samples for long term testing and
evaluation. All samples become the property of Manitoba and will not be
returned.
MINIMUM ORDER REQUIREMENT
Is there a minimum order/shipment value required for FOB Destination
pricing?
Yes _____ No _____ Initial __________
No freight charges allowed on back order quantities.
RETURNS
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
applicable).
Yes _____ No _____ Initial __________
The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) working days
of request. Failure to replace rejected goods may result in release
order and/or contract cancellation in part or whole with no obligation
whatsoever to Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
TRAINING
Bidder must include a training plan for food supervisors and all workers
for food preparation and safety procedures.
Bidder to provide mixing training so that all facilities are aware of
proper preparation procedures.
LABELLING
All product MUST be labelled with lot number, packaging date, inspection
date, and expiration date.
Shipped product MUST come with a pre-printed adhesive label(s) that
include:
- The same lot number(s) as shipped product
- Blank line for end user to enter date (day/month/year) and time
(00:00) mixture created
- Expiry Date
DISCONTINUED PRODUCT OR RECALL
Discontinued products - all discontinued products must be reported to
the Correctional Facilities prior to next scheduled delivery, Bidder
must replace said product with a comparable and at equal cost until the
replacement product is agreed upon and approved.
Product Recall Process - all product recalled by a manufacturer must be
returned to the Distributor. Products must be picked, reimbursed and
substituted by a comparable product at the Distributors expense within
24hrs of recall notice.
INSPECTION
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
STANDARDS
All packaged foods must comply with the following Acts, Standards, and
Regulations;
- The Food and Drug Acts and Regulations;
- Canada Agriculture Products Standards Acts;
- Canadian General Standards Board; and
- Canadian Food Inspection Agency (CFIA) Inspections Standards.
QUANTITY
Quantities shown on any RFQ and Contract are approximate and represent
the estimated quantity of product required.
Quantities may be underestimated thereby increasing the actual quantity
of product required. The Vendor is to supply the additional product
subject to terms and conditions of the contract.
Quantities may be overestimated thereby decreasing the actual quantity
of product required. The outstanding quantities not requested by the
termination date on the contract will be considered cancelled with no
requirement for Manitoba to purchase the outstanding balance of product.
It should be noted that there is no guarantee of any business.
CONFLICT OF INTEREST
The Bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.
The Bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.
No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favors or anything of monetary
value from the bidder.
If the Bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Services Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above in accordance with the provisions of the original
contract.
USAGE REPORTS
The Vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
TIME OF ESSENCE
Time shall be of the essence of the Agreement.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
All purchases by Manitoba under the purchase order/contract are subject
to and expressly conditional upon the Legislature of Manitoba duly
appropriating funds to the fiscal year in which they are required to be
paid. For the multi-year contracts the RFQ/contract term "fiscal year"
means the period commencing April 1st of one year and ending on March
31st of the next ensuing year.
ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are 'more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "Environmentally Preferable Products" are as follows:
PACKAGING: Preference may be given to products which use less
packaging, packaging containing recycled content or packaging that can
be recycled, etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders to
provide details regarding the packaging, if applicable, for each item
offered.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement & Supply Chain
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph.: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to, or relating to the existence
or performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
ASSIGNMENT
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
INFRINGEMENTS
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
RISK OF LOSS
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any Contract award<(>,<)>
to secure evidence to Manitoba's satisfaction that any bidder is the
manufacturer or an authorized distributor, dealer or retailer of the
goods offered and is authorized to sell these goods in Manitoba, Canada
and upon request will provide
Manitoba with written evidence thereof. Manitoba reserves the right to
secure evidence to Manitoba's satisfaction that
any bidder is able to provide the goods or services and to require the
successful bidder to furnish security, free of any expense to the
Manitoba Government, to guarantee faithful performance of the Contract.
VENDOR INFORMATION
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
Manitoba certifies that the Goods/Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
PAYMENT TERMS
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________.
Proposed Delivery Address:
Brandon Correctional Centre
375 Veterans Way
Brandon, Manitoba
Canada, R7A 7S4
(204)-725-3532
(204)-727-3961 fax
Dauphin Correctional Centre
114 River Avenue
West Dauphin, Manitoba
Canada, R7N 0J7
(204)-622-2083
(204)-629-2523 fax
Headingley Correctional Centre
6030 Portage Ave.
Headingley, Manitoba
Canada, R4H 1E8
(204)-837-1351
(204)-889-3033 fax
Milner Ridge Correctional Centre
Prov. Bldg. 20 First St.
Beausejour, Manitoba
Canada, R0E 0C0
(204)-268-4011
(204)-268-4833 fax
Women's Correctional Centre
31 Routledge Ave.
Headingley, Manitoba
Canada, R4H 0A9
(204)-948-8806
(204)-948-8883 fax
The Pas Correctional Centre
300-3rd St. East
P.O. Box 659
The Pas, Manitoba
Canada, R9A 1K7
(204)-627-8450
(204)-623-7774 fax
Winnipeg Remand Centre
141 Kennedy St.
Winnipeg, Manitoba
Canada, R3C 4N5
(204)-945-3540
(204)-948-2217 fax
Manitoba Youth Centre
170 Doncaster St.
Winnipeg, MB
Canada R3N 1X9
(204) 475-2010 phone
(204) 945-3112 fax
Agassiz Youth Centre
2 River Road
Portage La Prairie, MB
Canada R1N 3A9
(204) 239-3046 phone
(204) 239-3025 fax
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement & Supply Chain
Manitoba Finance
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
