MANITOBA REFERENCE NUMBER: MB-MBPB-08U-00232
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 29/04/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
THIS REQUEST FOR QUOTATION (RFQ) IS FOR THE SUPPLY, DELIVERY AND
INSTALLATION OF SYSTEMS OFFICE FURNITURE & INTERGRATED INTERIOR ASSEMBLY
FOR THE GOVERNMENT OF MANITOBA FOR TWO (2) YEARS.
JOSEPHINE YOUDEOWEI, PROCUREMENT OFFICER
PHONE: josephine.youdeowei@gov.mb.ca (enquiries only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
Send Inquiries only via this email above, until May 25, 2020.
This procurement is subject to the Canadian free trade agreement.
To be delivered as & when required from July 01, 2020 to June 30, 2022.
The delivery date (if shown) is actually the end of the contract
Period.
Quantities:
The quantities shown are approximate and may vary more or less.
Please quote on all items, as the intent will be to order all
Items from one Supplier if possible and economical.
Usage on these items varies greatly and the Government of Manitoba is
not able to estimate specific quantities. Please quote a unit price. If
your quote is accepted, the intent is to award your firm all orders for
these items.
Any unused portion as of the end of the contract will be
Considered cancelled.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
NOTE:
BY ELECTRONIC BID SUBMISSION ONLY. LINKS WILL NOT BE ACCEPTED.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email should
include the solicitation number and the bidder's name in the subject
line and should be sent in PDF format. Emails approaching 40 Megabytes
in size may be rejected by Manitoba's email system. Upon submitting a
Bid by email, Bidders will receive a reply email confirming that
Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement & Supply Chain at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Supplier's e-mail address (if available):_______________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/06/2022
500,000.00 Dollar GSIN: N7110MATERIAL: 69077
FURNITURE, OFFICE, PER MANITOBA SPECIFICATIONS, AS DESCRIBED BELOW:
SYSTEMS FURNITURE, OFFICE AS PER MANITOBA SPECIFICATIONS NUMBER
281-040-2, IN SPECIFICATION SHEET:
Show lead-time from time of order to direct delivery and installation
being effected in business days: _____
Additional components may be required from time to time and shall be
provided at a discount from price list.
Pricing within your current price list, at time of offer, will be held
firm throughout the term of the contract, for discounting purposes.
Show as follows:
Manufacturer's name: ________________________
Brand name: _________________________________
Price list name: __________________
Price list dated: _________________
Show percentage discount for:
Year 1 ____________%
Year 2 ____________%
========================================================
ITEM 20 30/06/2022
500,000.00 Dollar GSIN: N7110MATERIAL: 69078
INTEGRATED INTERIOR ASSEMBLIES, SPECIFICATIONS NUMBER 281-040-1, AS
DESCRIBED IN SPECIFICATION SHEET:
Show lead-time from time of order to direct delivery and installation
being effected in business days: _____
Additional components may be required from time to time and shall be
provided at a discount from current price list.
Pricing within your current price list, at time of offer, will be held
firm throughout the term of the contract, including option years, for
discounting purposes.
Show as follows:
Manufacturer's name: ________________________
Brand name: _________________________________
Price list name: __________________
Price list dated _________________
Show percentage discount for:
Year 1 ____________%
Year 2 ____________%
========================================================
ITEM 30 30/06/2022
100,000.0 Hours GSIN: N9999MATERIAL: 50002703
INSTALLATION CHARGE, AS DESCRIBED BELOW:
INSTALLATION SERVICES AS DESCRIBED BELOW:
Regular/Scheduled rate $_______________ per hour.
========================================================
ITEM 40 30/06/2022
100,000.0 Hours GSIN: N9999MATERIAL: 50002703
INSTALLATION CHARGE, AS DESCRIBED BELOW:
Overtime rate $_______________ per hour.
========================================================
ITEM 50 30/06/2022
100,000.0 Hours GSIN: N9999MATERIAL: 50002703
INSTALLATION CHARGE, AS DESCRIBED BELOW:
Weekend rate $_______________ per hour.
========================================================
ITEM 60 30/06/2022
10,000.00 Dollar GSIN: R019FMATERIAL: 50001190
MISCELLANEOUS CONTRACT EXPENSES,
Similar items not listed may be required from time to time
and shall be provided at a ___________ % discount/markup from
current __________, trade ___________, list ___________<(>,<)>
jobber_________, other_________, (please specify) price list.
========================================================
ITEM 70 30/06/2022
10,000.00 Dollar GSIN: R019FMATERIAL: 50001190
MISCELLANEOUS MILEAGE COST OUTSIDE OF WINNIPEG
Note: Manitoba prefers a standard mileage rate to all locations.
Mileage Rate per KM $_____________
========================================================
ITEM 80 30/06/2022
10,000.00 Dollar GSIN: R019FMATERIAL: 50001190
MISCELLANEOUS PER DIEM COST OUTSIDE WINNIPEG
Per Diem charge $_____________DAY
========================================================
ITEM 90 30/06/2022
200.0 Hours GSIN: N9999MATERIAL: 50002703
INSTALLATION CHARGE, AS DESCRIBED BELOW:
Disassemble, Move, and Reassemble
Rate $_______________ per hour.
========================================================
ITEM 100 30/06/2022
500.00 Dollar GSIN: JX999MATERIAL: 50003514
MAINTENANCE AND REPAIR SERVICES - MISCELLANEOUS, OTHER
SERVICE, MAINTENANCE & REPAIR, AS DESCRIBED BELOW:
Scheduled rate $__________ per hour
========================================================
The successful Supplier should be prepared to provide product and
services to all Manitoba Government Departments and Special Operating
Agencies (SOAs).
Integrated Interior Assemblies and Systems Furniture Service Level
Summary
The Integrated Interior Assemblies and Systems Furniture Purchase
Process will be similar to processes common in the industry. Steps will
involve the following:
1. Government of Manitoba establishes that Integrated Interior
Assemblies or Systems Furniture or both are required. Government of
Manitoba Departments or SOAs notifies the Supplier by way of a "Project
Start up Form" which indicates contact information for the project and a
brief description of the project.
2. The Supplier assigns a Log Number to the project, and notifies
Government of Manitoba Departmental contact of the project's Log Number.
3. Government of Manitoba or and Government of Manitoba's Departmental
contact forwards drawings and quantities of the product required to the
Supplier for pricing.
4. The Supplier forwards pricing to Government of Manitoba Department.
5. Revisions will be sent back and forth until the order is finalized.
6. Once the order is ready to proceed, Government of Manitoba will sign
off on the order, and a purchase order will be issued from Government of
Manitoba office to the Supplier.
7. Upon installation of the Integrated Interior Assemblies or Systems
Furniture, either Government of Manitoba or and Government of Manitoba
will attend a deficiency walk through with the Supplier to note
deficiencies.
8. Deficiencies are corrected by the Supplier within a reasonable
timeframe.
9.,,Upon completion of deficiencies, the Supplier invoices Government of
Manitoba Department or SOAs. In the case of a large project, the
Supplier will be permitted to partially invoice after installation
(prior to deficiencies being corrected).
10.,,Government of Manitoba will pay all invoices in full after
completion of all deficiencies.
Please bid as per the attached Request for Quotation number 08U0027483.
TERMS AND CONDITIONS:
MANITOBA;
Refers to the Manitoba Government
RFQ;
Refers to the Request for Quotation document issued by
Manitoba to invite offers (i.e. prices) from Bidders
BIDDER;
Refers to the person who or Company which obtains a copy of
the RFQ for the purpose of submitting a quotation to provide
the goods
QUOTE;
Refers to the quotation submitted by a Bidder in response to
the RFQ
SUPPLIER;
Refers to the person who or Company which will provide the
goods as a successful Bidder
CONTRACT;
Refers to the Value Contract issued to the Supplier as the
award document
RELEASE ORDER;
Refers to a specific Release Purchase Order document issued
by Government of Manitoba to the Supplier to order product from the
contract.
SPECIAL NOTES:
Bidders to quote a discount, for each item offered, for
each year as shown herein.
Bidders quoting multiple prices per year for the same
product or not detailing lead times (refer below) may result
in that item(s) being rejected from their quotation.
SUPPLIER'S EMPLOYEE CONDUCT
The Supplier shall provide adequate supervision of its employees and
shall ensure that all such employees conduct themselves in a courteous
and Professional manner in Manitoba Government Facilities.
GENERAL AWARD INFORMATION
No award may result from this RFQ process. If this RFQ process results
in an award, then Manitoba reserves the right to award any Contract/
Agreement, in whole or in part, and may accept goods and/or services
from one or more Bidders in such quantities as shall be advantageous to
Manitoba.
TENDER EVALUATION:
Generally, the economic based on this in accordance with the terms &
conditions of the RFQ will be awarded a contract. However, other
factors as stipulated below will be considered when awarding a contract.
Tenders will be evaluated based on:
- Manufacturer Current Price list
- Products Approved By the government of Manitoba for their use
- Quality of products and services offered compared to product
description / specifications requested.
- Delivery lead times
- Price
- Overall best discount offered.
- Quality of the Bidder's performance in past awards<(>,<)>
- Return and refund policies<(>,<)>
- Any other terms & conditions indicated on this RFQ.
The intent is to evaluate the quotations on a two (2) year basis and
award all products combined to one supplier or two awards (Economic
evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
IMPORTANT NOTICE: PRODUCT COMPATIBILITY AND ACCEPATANCE BE AT THE SOLE
DISCRETION OF THE PROVINCE OF MANITOBA.
PLEASE NOTE:
ALL DOCUMENTATION WILL BE VERIFIED PRIOR TO AWARD.
COR Certification:
Based on the value and nature of this RFQ, it is the responsibility of
Successful supplier to ensure that the safety and health issues related
to building maintenance is adhered to.
The Government of Manitoba recommends and recognizes the COR
Certification Program as an important part of this Project.
MANDATORY REQUIREMENTS
WORKERS COMPENSATION:
The Supplier must be registered with the Workers Compensation
Board of Manitoba, must provide and maintain in good standing
Workers compensation coverage throughout the term of the
Agreement and must submit their valid Workers Compensation Firm Number
as verification of coverage with their quote submission.
The Supplier and all of its employees are insured under the Workers'
Compensation Act of Manitoba.
Are you in good standing with Manitoba Workers compensation
Board/commission coverage throughout the term of this Agreement?
YES ______ or NO ________
PLEASE PROVIDE WORKERS COMPENSATION NUMBER: _________
REFERENCES:
Supplier must submit three (3) References for each projects.
These References must be the Authority of the projects.
References must be in the following format.
·,,Name
·,,Organization
·,,Current Phone number
·,,Email address
INSURANCE REQUIREMENT:
A Certificate of Insurance satisfactory to Manitoba, as written evidence
of the required insurance covering this Contract to be provided, with
minimum coverage.
The cost of obtaining any required insurance shall be borne by the
contractor.
Commercial general liability insurance covering claims for personal and
bodily injury, death or damage to property arising out of the Service
Supplier or its officers, employees, subcontractors or agents providing
Services under the Agreement, or as a result of any negligent acts or
omissions of the Service Supplier or its officers, employees,
subcontractors or agents. Such insurance shall provide coverage of not
less than five million dollars ($5,000,000.00) per occurrence;
Errors and omissions liability insurance covering errors, omissions, or
negligent provision of Services under the Agreement by the Service
Supplier or its officers, employees, subcontractors or agents. Such
insurance shall be maintained throughout the term of the Agreement and
for not less than twelve (12) months after completion of the Services if
the insurance policy is written on a claims-made basis, and shall
provide coverage of not less than two million dollars ($2,000,000.00)
per occurrence or claim; and
Automobile liability insurance covering owned and non-owned automobiles
used by the Contractor in connection of the operation of the business
with limits not less than five million dollars ($5,000,000.00), combined
single limit for bodily injury, death and property damage per accident
The Supplier shall not cancel, materially alter, or cause the policy to
lapse without providing at least thirty (30) Calendar Days prior written
notice to Manitoba Government.
Can you provide an Insurance Coverage as required in this contract with
an Insurance Broker or an Insurance Company license to operate in
Canada, at least five (5) business days to the start of this Contract?
YES ______ or NO _______
WORK EXPERIENCE:
Do you have up to Three years or more experience, in a similar project,
either completed or currently running?
YES ______ or NO ________
BRONCHURE/CATALOGUE
A copy of illustrated literature/Brochure and manufacturer's detailed
product Specifications.
Is this Literature included in your submission?
YES ______ or NO ________
MANITOBA SPECIFICATION SHEET
A copy each of the Manitoba specifications sheets clearly showing where
your product meets, exceeds or deviates from our specification.
Are both specification sheets included in your submission?
YES ______ or NO ________
MANUFACTURER'S LETTER OF CONFORMANCE
A letter from the manufacturer certifying the product offered
meets our detailed specification.
CURRENT PRICE LIST
A copy of Current Manufacturers Price list to be used for the life of
this contract.
QUANTITY/ITEM RELEASES:
The Supplier is not to ship any item until a separate
Release Order has been placed by fax or mail.
Release Orders for items may be placed at any time during
the period of this contract and in various quantities.
Government of Manitoba will fax the "Release Order" to the Supplier. The
Supplier must respond within two (2) business days to confirm that the
order was received and placed with the manufacturer.
The Contract Value shown as Target Value represents the total
estimated value for two (2) years.
Government of Manitoba reserves the right to change quantities on a
Release Order, if required or to cancel an individual Release Order in
part or in total if necessitated by program changes/client demand or
Supplier failing to deliver products within tender stated periods.
Any unused portion as of the end of the contract period will be
considered cancelled.
For product quality and recalls, Supplier must respond to defective
product concerns within two (2) business days of receiving faxed
documentation from Government of Manitoba.
Supplier must notify Government of Manitoba immediately in writing (by
fax/e-mail) of any known defective product(s) or product recall(s)
related to the product(s) the Supplier has shipped.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Supplier, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above in accordance with the provisions of the original
contract.
LEAD TIMES:
Bidders to indicate lead-time in business days for delivery and
installation of each product offered.
When calculating lead-time, bidders should take into consideration all
delivery components such as; your order desk requirements, delivery
practices, if the item is from your stock etc. If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.
Please show lead-time as a specific number, not a range, e.g. 3 days or
5 days, not 3-5 days.
THIRD PARTY DELIVERIES:
If deliveries are done by a 3rd party courier company, the Supplier is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria above to make such deliveries.
Delivery Lead-time will be a factor for consideration in the tender
evaluation.
Lead times indicated are to be calculated from the date/time
that a Government of Manitoba Release Order is issued (faxed) to the
time the goods will be received at a client destination.
Deliveries will be monitored, therefore lead times must be accurately
reflected for each item.
DELIVERY:
Supplier to Supply, Assemble and Install System furniture and Integrated
Interior Assemblies anywhere within the Province of Manitoba.
Direct delivery instructions will be provided by Government of Manitoba.
Supplier must notify Government of Manitoba in advance of shipment.
Supplier must notify Government of Manitoba delays of regular or
scheduled shipments.
Shipments are considered to be delayed if the delivery time
is greater than the lead time indicated for that item on
the contract.
Supplier must respond to late shipment inquires within two (2) business
days of receiving notification in writing or by phone from Government of
Manitoba.
Delivery must occur within the time stated on the Contract
unless a deferred shipment is arranged with Government of Manitoba.
TIME IS OF THE ESSENCE:
Time shall be of the essence hereof. Failure to meet the
delivery time (i.e. lead time) indicated on the Contract
may result in the cancellation of the Contract item and
any outstanding Contract Release Order.
PACKAGING:
All goods must be packed or crated suitable for protection
in storage or shipment.
All goods delivered must be suitably marked with proper
documentation such as packing slip, contract number, etc.
PRICING:
Preference may be given to Bidders with Fixed Pricing.
Is Pricing offered fixed for the life of the Contract?
Yes ________ or No ________
If no, indicate: Prices firm until (date)_________________
Bidders offering prices "subject to change without notice" or
"in effect at time of shipment" will be rejected outright.
INVOICES:
Individual Departments in the Government of Manitoba to be invoiced
directly from the Supplier.
Any shortages, changes, exchanges or replacements that deviate from the
original request, either during initial delivery or at Manitoba's
request at a later date must have signed documentation identifying those
changes. Failure to provide
signed documentation for changes in dispute, will result in non-payment
of those invoices.
USAGE REPORTS:
The Supplier must provide Periodical Contract Reports to various
Government departments indicating the actual usage during each contract
year.
The frequency for these reports will be determined by the Departments
based on their needs. These reports may vary from each departments.
The Reports must show:
a)The quantity, Furniture supplied, installed rendered by line items and
the dollar values of the contract.
FOB/FREIGHT:
To be delivered FOB destination freight prepaid anywhere in the province
of Manitoba.
The province of Manitoba will not pay a separate freight charges
regardless of destination
All unit prices quoted above shall include all necessary charges,
freight, insurance, handling etc. to show a total landed cost.
No freight charges allowed on back order quantities.
All furniture must be fully boxed for protection in shipment. Corner
boxing only will not be accepted. Supplier to supply, deliver, uncrate,
install and set in place in the room/address supplied by Government of
Manitoba.
The Supplier must remove packaging material and discard appropriately.
Furniture will be ordered by Government of Manitoba, but must be
delivered directly to client departments specified on the Release Order.
RESTOCKING CHARGES:
Restocking charges to Government of Manitoba must be shown, restocking
charge will be______%.
Please indicate the amount of notice (number of days) that Government of
Manitoba must provide in order to cancel a Release Order without being
subject to any restocking charges. Restocking charges do not apply if
Release Order cancelled
with ______ days notice.
Government of Manitoba requires complete details of your Return and
Refund Policy. Return and Refund details are:
A) Attached__________
WARRANTY:
Supplier to address warranty issues within Two (2) business days of
receiving faxed documentation from Government of Manitoba.
Supplier to provide copy of warranty documentation with their bid or
upon request.
MANUFACTURER IS WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Potential costs associated with the location of warranty service
Might be used in the evaluation of this quote.
If the warranty offered, is the Supplier's warranty in combination with
or in place of the Manufacturer's warranty then a complete explanation
must be provided.
ADDITIONAL SERVICES:
Supplier will be required to visit Government of Manitoba's client sites
to develop a floor plan for custom applications and provide drawings to
Government of Manitoba along with on-site estimate pricing within 3 days
of site visit.
Supplier to conduct an in-service with the end user on how
components operate upon completion of installation and provide
instruction/warranty documentation (if required) at the same
time.
Additional products will be discounted at the same value in the year
purchased.
Supplier must provide Government of Manitoba with complete Systems
furniture and Integrated Interior Assemblies component price list upon
request.
TERMINATION:
Manitoba may, at its sole discretion, immediately terminate
this contract in writing for any of the following reasons:
A) The goods provided by the Supplier are not according to the
Contract or are otherwise unsatisfactory, or
B) The services provided by the Supplier are unsatisfactory<(>,<)>
inadequate, or are improperly performed, or
C) The Supplier has failed to comply with any term or condition of
the Contract, or
D) The Supplier fails or refuses to comply with any verbal or
written request from Manitoba, for information pertaining to
the Contract, within five (5) working days of receiving such
request, or
E) The Supplier becomes bankrupt or insolvent or liquidates; or
F) A receiver, trustee or custodian is appointed for the
assets of the Supplier, or
G) The Supplier fails to secure or renew any license or permit for the
Supplier's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
H) The Supplier or any partner, officer or director of the Supplier is
found guilty of an indictable offence; or
I) The Supplier fails to comply with any law, by-law or regulation
relating to the employment of its employees
Manitoba may in its sole discretion terminate this Contract at
any time without cause by providing at least 30 calendar days
written notice thereof to the Supplier prior to the date intended
termination.
Upon the effective date of the termination of this Contract<(>,<)>
the Supplier shall cease to provide any further goods and/or
perform any further services. Manitoba shall be under no
obligation to the Supplier other than to pay, upon receipt of
an invoice and supporting documentation satisfactory to
Manitoba, such compensation as the Supplier may be entitled to
receive under this Contract.
ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest "overall"
price of an acceptable product, however, preference may be
given to products which are "more environmentally preferable"
and support Manitoba's Climate and Green Plan Procurement
Guidelines.
Product pricing may be only one of the components to be
considered in the overall evaluation of "environmentally
preferable products".
Examples of "environmentally preferable products" are as follows:
Packaging;
Preference may be given to products which use less packaging<(>,<)>
packaging containing recycled content or packaging which can
be recycled etc. (providing the packaging still provides proper
and adequate protection to the product offered for sale).
Bidders to provide details regarding the packaging, if
applicable, for each item offered.
Products, recycled or recyclable;
Preference may be given to products containing recycled content
or which may be recycled.
Bidders to provide details regarding the percentage of
"total recycled content" and "post consumer waste content"<(>,<)>
if applicable, for each item offered. Total recycled content
means the percentage of all recycled materials including
manufacturers trimmings, cuttings, overruns and
"post consumer waste". Post consumer waste content means
that proportion of recycled material that has been sold to a
consumer and collected after their use in a recycling program<(>,<)>
i.e. used aluminum cans etc.
Products, more environmentally preferable;
Preference may be given to products which generally meet or
exceed the above specifications and can demonstrate
satisfaction in relation to the end user's requirements.
These products will be classified "more environmentally
preferable" through a recognized certification program.
Replacement Products;
Manitoba may be interested in "replacement" or alternative
types of products which can be proven to be "more environmentally
preferable" compared to those products
specified above. Bidders are encouraged to provide complete
details of possible replacement products.
At Manitoba's discretion any "environmentally preferable products"
offered may be;
A) Accepted for this tender, or
B) Not accepted for this tender, or
C) Not accepted for this tender but considered for future
study/use
INDEPENDENT SUPPLIER
The supplier is an independent supplier and any Agreement entered into
as a result of this RFQ does not create the relationship of employer and
employee, or of principal and agent, between Manitoba and any officers,
employees or agents of the supplier.
LIABILITY
Manitoba shall not be liable for any injury to the supplier, or to any
officers, employees or agents of the supplier, or for any damage to or
loss of property of the supplier, or of the officers, employees or
agents of the supplier, caused by or in any way related to the provision
or delivery of the services or the terms of the agreement.
This does not apply if the injury, damage or loss was caused by the
wrongful or negligent act of an officer or employee of Manitoba while
acting within the scope of his or her employment.
INDEMNITY:
The Supplier shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.
The Supplier shall be solely responsible for
(a),,any injury to persons (including death), damage or loss to property
or infringement of rights caused by, or related to, the performance of
the Services or any term of the Agreement, or the breach of any term or
condition of the Agreement by the Supplier, or the officers, employees,
sub-Contractors or agents of the Supplier; and
(b),,Any omission or wrongful or negligent act of the Supplier, or of
the officers, employees, sub-Contractors or agents of the Supplier;
And shall save harmless and indemnify Manitoba, its officers, employees
and agents from and against all claims, liabilities and demands with
respect to clauses (a) and (b).
CLIMATE AND GREEN PLAN:
Bidders to provide details of their Climate and Green Plan Policy to
keep our records current, if applicable.
PACKAGING WASTE
All waste materials are to taken offsite under the care and control of
the Supplier. Final inspection and acceptance to be performed by a
Government of Manitoba employee. Final acceptance of work performed by
Supplier to be at Manitoba's sole discretion.
ERRORS AND OMISSIONS:
Bidders must advise Manitoba of any errors or omissions they find in the
RFQ document prior to closing so that the RFQ can be revised and
communicated to all Bidders.
FAVOURED CUSTOMER:
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favourable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favourable terms.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
INFRINGEMENTS:
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED SUPPLIER:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
Component of its economic strategy. It intends to develop a provincial
Economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
in addition, services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Phone: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are
to advise if your invoice address (accounts receivable) is the
same as the address for orders/quotes shown above.
Yes ______ or No ______
If NO, provide complete details i.e. box number, street
address, City, Province, postal code, etc.__________
MANITOBA RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba Retail Sales Tax
Yes ______ or No ______
If NO disregard the following paragraph.
MANITOBA RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba Retail Sales Tax
Yes ______ or No ______
If the tender consists of both taxable (T) and non-taxable (NT)
items, please indicate T or NT opposite each item offered.
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
Payment Terms
The Bidder shall specify invoice terms:
Manitoba may consider Early Payment Terms:
Any applicable discounts for early payment: Yes _____ No _____ Initial
____
If Yes, please specify: _______
Does your early payment clause appear on your invoice?
Yes_____ No_____
Manitoba's standard payment terms are net thirty (30) days.
Proposed Delivery Address:
AS PER RELEASE PURCHASE ORDER
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement & Supply Chain
Manitoba Finance
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
