MANITOBA REFERENCE NUMBER: MB-MBPB-12T-01577
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 07/06/2021
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
NOTE:
For INFORMATION or item clarification, if required, CONTACT:
Chuck Bright - phone (204) 945-6353.
F.O.B Destination, Freight Prepaid to:
Manitoba Conservation and Climate
Environmental Compliance and Enforcement Branch
1007 Century St.
Winnipeg, MB.
R3H 0W4
Please contact the individual noted above if additional information or
clarification is required on the following items.
Bidder must indicate if you are able to meet the requested
delivery date of June 28, 2021 yes ____ OR no ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
This procurement is subject to Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 28/06/2021
1.0 Hours GSIN: JX999MATERIAL: 98935032
EQUIPMENT SERVICE, MAINTENANCE & REPAIR, AS DESCRIBED BELOW:
Supply of calibration gas for the monitors.
Items and Description:
F105310PM32 - QRAE 3 cal gas, 10 PPM H2S, 50 PPM CO, 2.5% CH4 (50% LEL),
18% O2, BAL N2, 34 Litre cylinder. - (2 each)
2 each, unit price $ _________each.
J1055100PA - Isobutylene cal gas, 100ppm. 103 Litre cylinder (3 each)
3 each, unit price $ _________each.
H1055100PA - Isobutylene cal gas, 100ppm balance air, 34 Litre cylinder
- (4 each)
4 each, unit price $ _________each.
F100525PN - Ammonia calibration gas, 25-ppm balance nitrogen, 34 Litre
cylinder. (1 each)
1 each, unit price $ _________each.
F100550PN - Ammonia calibration gas, 50-ppm balance nitrogen. 34 Litre
cylinder. (1 each)
1 each, unit price $ _________each.
Z101710PN - 10 PPM Chlorine (CL2), bal N2,58 Litre Bottle.
(2 each)
2 each, unit price $ _________each.
F105325PA - H2S calibration gas, 25-ppm balance air, 34 Litre cylinder.
(1 each)
1 each, unit price $ _________each.
NOTE:
WORKPLACE HAZARDOUS MATERIAL SYSTEM (WHMIS) REQUIREMENTS:
IN COMPLIANCE WITH WHMIS, MATERIAL SAFETY DATA SHEETS (MSDS) AND
SUPPLIER LABELS MUST BE PROVIDED FOR MATERIALS CLASSIFIED AS CONTROLLED
PRODUCTS UNDER THE HAZARDOUS PRODUCTS ACT AND THE CONTROLLED PRODUCTS
REGULATIONS.
SUPPLIERS MUST INDICATE ON THE MSDS, THE WHMIS CLASS ASSIGNED TO EACH
PRODUCT.
CURRENT COPIES OF MSDS (NO OLDER THAN THREE YEARS) AND SUPPLIERS LABELS
MUST ACCOMPANY EACH PRODUCT SHIPMENT.
========================================================
Note:
If any of the above items/features are accessories they are
to be included and installed prior to delivery.
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, price<(>,<)>
delivery, quality of the bidder's performance in past awards
and any other terms & conditions indicated on this RFQ.
Suitability evaluation to be at Manitoba's sole discretion
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba)
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for it's
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
MATERIAL SAFETY DATA SHEETS (MSDS):
The successful vendor shall provide the end-user with one (1) copy of
Material Safety Data Sheets (MSDS's) for each product being supplied and
throughout the term of the purchase order/contract provide any revisions
or updates as soon as may be reasonably possible.
WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM:
In accordance with federal and provincial legislation governing The
Workplace Hazardous Material Information System (WHMIS), the Contractor
shall label all controlled Products accordingly and shall supply all
Material Safety Data Sheets (MSDS). The Contractor shall ensure
compliance with this legislation. Advance copies of MSDS shall be
forwarded by the Contractor before shipping to the sites' Receiving
Department as well as traveling with such products.
TRANSPORTATION OF DANGEROUS GOOD REGULATIONS:
In accordance with the Transportation of Dangerous Goods Regulations,
the Contractor shall be responsible to ensure that class 3, 4, 5, 6.1, 8
and 9 of dangerous goods are transported in a UN approved container with
all appropriate markings on the side of the containers rather than on
the bottom.
INSURANCE:
The cost of obtaining any required insurance shall be borne by the
Contractor.
Required insurance shall be underwritten by insurers acceptable to
Manitoba.
The Contractor agrees to obtain, maintain throughout the term of the
Agreement, Commercial General Liability Insurance covering claims for
injury, death or damage to property arising out of the Contractor or its
officers, employees or agents providing Services under the Agreement, or
as a result of any negligent acts or omissions of the Contractor or its
officers, employees or agents. Such insurance shall provide coverage of
not less than two million dollars ($2,000,000) per occurrence. By
setting the foregoing minimum coverage, Manitoba does not represent that
such amount is adequate to cover all possible claims or losses of this
kind and expressly disclaims such a representation. The Contractor
acknowledges that it is solely responsible for determining the adequacy
of its insurance coverage and whether additional coverages are required.
Without limiting or restricting the generality of the subsection above,
such insurance shall:
a)name Manitoba, its officers, employees and agents as additional
insured with respect to the Goods/Services provided under the Agreement;
and
b)include a cross-liability clause and provide coverage for premises and
operations, completed operations, blanket contractual, extended bodily
injury, broad form property damage and non owned automobile liability;
c)provide two million dollars ($2,000,000) per occurrence minimum limits
of third party liability; and
d) the insurer shall endeavor to give Manitoba at least thirty (30) days
prior written notice if it intends to cancel or significantly reduce the
coverage under the policy.
The Contractor shall obtain and maintain throughout the term of the
Agreement all risk property insurance that covers any and all damage to
their equipment whether accidental or malicious, as well as loss by
fire, theft or any other means.
The Contractor shall obtain and maintain throughout the term of the
Agreement, if applicable, automobile liability and property insurance on
all licensed vehicles owned/operated by the Contractor with minimum
limits of liability of two million dollars ($2,000,000) per vehicle.
The Contractor's liability insurance policies shall extend coverage to
subcontractors employed by the Contractor to provide any Services.
Alternatively, the Contractor shall ensure that the subcontractors
carry their own liability insurance and shall provide written evidence
of this to Manitoba upon request.
The Contractor shall not do, or omit to do, or suffer anything to be
done, or
omitted to be done on the said Agreement, which will in any way impair
or invalidate such policy or policies.
NOTE:
Upon request the successful Bidder should note that they may be required
to provide a Certificate to Manitoba as evidence of all insurance
coverages as specified providing Goods/Services under the Agreement.
LIABILITY:
Manitoba shall not be liable for any injury to the Contractor, or to any
officers, employees or agents of the Contractor, or for any damage to or
loss of property of the Contractor, or of the officers, employees or
agents of the Contractor, caused by or in any way related to the
provision or delivery of the Goods/Services or the terms of the
Agreement.
This does not apply if the injury, damage or loss was caused by the
wrongful or negligent act of an officer or employee of Manitoba while
acting within the scope of his or her employment.
The Contractor will assure the full duty, obligation and expense of
obtaining all necessary licenses and permits.
INDEMNITY:
The Contractor shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.
The Contractor shall be solely responsible for:
a),,any injury to persons (including death), damage or loss to property
or infringement of rights caused by, or related to, the performance of
the Goods/Services or any term of the Agreement, or the breach of any
term or condition of the Agreement by the Contractor, or the officers,
employees, subcontractors or agents of the Contractor; and
b),,any omission or wrongful or negligent act of the Contractor, or of
the officers, employees, subcontractors or agents of the Contractor
and shall save harmless and indemnify Manitoba, its officers, employees
and agents from and against all claims, liabilities and demands with
respect to clauses (a) and (b).
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
DELIVERY:
FOB DESTINATION, FREIGHT PREPAID:
Manitoba Conservation and Climate
Environmental Compliance and Enforcement Branch
1007 Century St.
Winnipeg, MB.
R3H 0W4
(unit price include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered ( as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with
or in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
Is warranty service provided on site at our premises?
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES PLEASE PROVIDE:________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
COSTS:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, M�tis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply Chain
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
Deliver to:
Manitoba Conservation and Climate
Environmental Compliance and Enforcement Branch
1007 Century St.
Winnipeg<(>,<)> MB.
R3H 0W4
Attn: Peter Crocker
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
