MANITOBA REFERENCE NUMBER: MB-MBPB-21U-00220
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 10/07/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
THIS IS A REQUEST FOR TWO (2) YEARS BAKING SUPPLIES TO SELKIRK MENTAL
HEALTH CENTER, MANITOBA.
Procurement Officer: Josephine Youdeowei<(>,<)>
Email: Josephine.Youdeowei@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
JULY 30, 2020 TO JUNE 30, 2022.
The delivery date (if shown) is actually the end of the contract
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO SELKIRK, MANITOBA.
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX ONLY): Bids submitted by email
should include the solicitation number and the bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/06/2022
15.000 Roll GSIN: N8135MATERIAL: 25682
PAPER, WAX, WAXED BOTH SIDES, KRAFT BROWN OR WHITE,
24 IN W X 1640 FT L, COMMERCIAL ROLL
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
Please indicate unit price for the second year:
Year 2 - (July 01, 2021 to June 30, 2022) $ _______ each
========================================================
ITEM 20 30/06/2022
15.000 Roll GSIN: N8135MATERIAL: 25685
PAPER, WAX, WAXED BOTH SIDES, BROWN OR WHITE,
12 IN W X 1640 FT L, COMMERCIAL ROLL
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
Please indicate unit price for the second year:
Year 2 - (July 01, 2021 to June 30, 2022) $ _______ each
========================================================
ITEM 30 30/06/2022
30.000 Case GSIN: N8105MATERIAL: 30689
BAG, PLASTIC, SANDWICH, FOLD LOCK TOP, 100 BG/BX, 24/BX/CS,
SUNSPUN #626713
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
Please indicate unit price for the second year:
Year 2 - (July 01, 2021 to June 30, 2022) $ _______ each
========================================================
ITEM 40 30/06/2022
10.000 Case GSIN: N7350MATERIAL: 41899
CUP, BAKING, PAPER, FLUTED, 4.5 CM, 10,000 PER CASE,
JAMES RIVER #CX15
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
Please indicate unit price for the second year:
Year 2 - (July 01, 2021 to June 30, 2022) $ _______ each
========================================================
ITEM 50 30/06/2022
10.000 Case GSIN: N8135MATERIAL: 54323
PARCHMENT PAPER, 18" X 26", 1000 SHEETS PER CASE,
SYSCO #5677238, MCNAIRN #019118
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
Please indicate unit price for the second year:
Year 2 - (July 01, 2021 to June 30, 2022) $ _______ each
========================================================
ITEM 60 30/06/2022
200.000 Box GSIN: N8415MATERIAL: 23914
GLOVE, PLASTIC POLYETHYLENE, DISPOSABLE, FOR FOOD HANDLING, NON STERILE,
TEXTURED FINISH, 3/4 OF ONE THOUSANTH IN THICK, UNFITTED, ONE SIZE FITS
ALL, LARGE, CLEAR, 100 EACH BOX, (BULK PACKAGE 10 BOXES PER CASE),
DISCO #845792, ALMEDIC #40-5000 (100 PER PKG), ANSELL POLY-D #3583011L,
LATOPLAST POLY D PRIMED #GLOVUNCOPF-UF-069008-FM
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
Please indicate unit price for the second year:
Year 2 - (July 01, 2021 to June 30, 2022) $ _______ each
========================================================
ITEM 70 30/06/2022
50.000 Case GSIN: N7350MATERIAL: 25900
TRAY, STYROFOAM, 30 CM X 40 CM, 100/CASE,
MOBIL
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
Please indicate unit price for the second year:
Year 2 - (July 01, 2021 to June 30, 2022) $ _______ each
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be
awarded the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, delivery,
warranty, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
The intent is to evaluate the quotations on a 2 year basis and award
contracts for the 2 years as indicated, therefore bidders should quote a
price for year 1, and 2 however, the Manitoba Government (Manitoba)
reserves the right to evaluate the quotations on a 1, 2 year basis if
required and award contracts as such.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product offered compared to product
description/specifications requested, delivery, price, quality and any
other terms & conditions indicated on this RFQ, and also will be at
Manitoba's sole discretion.
Failure to provide adequate information, completion of Manitoba
specification sheets to evaluate the item offered may be cause for
rejection of your quote by the Manitoba Government
(Manitoba).
USAGE REPORTS:
The vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
If required, you may be requested to submit a sample or samples of any
alternative products offered, for evaluation prior to the award of the
contract. The sample or samples are to be provided at no cost to
Manitoba and may be tested up to and including destruction. Failure to
provide an acceptable sample will be cause for rejection of your quote
Samples will be provided at no cost if requested within _____ days upon
formal request.
ORDERS/RELEASES
If your quotation is acceptable a Value Contract will be issued as the
acceptance document of this quote.
Release Purchase orders will be issued by the various departments of the
Manitoba Government, throughout the contract period, referencing the
specific Value Contract.
Release Purchase orders will provide the delivery and invoice address
and the quantities and sizes of the specific items required.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless approved
by the departmental contact person shown on the
Release Order.
QUANTITIES / CONTRACT VALUES
The quantities shown are for evaluation purposes only.
The quantities shown represent an approximate usage for 2 years<(>,<)>
however, the specific quantities required are unknown at this time.
If any item is shown with a quantity of "1", it is because this item may
or may not be required during the contract.
Release Purchase Orders will advise the specific quantities required.
It should be noted that there is no guarantee of business.
Any unused portion as of the end of the contract will be considered
cancelled.
ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
PRODUCT QUALITY / ACCEPTANCE
Any product offered may require testing prior to acceptance.
All merchandise offered must be first quality, no substandard or
Imperfects will be accepted.
The product offered must meet the requirements and expectations for its
intended use.
The product offered must meet the attached specifications
If it is your intention to offer an item which does not meet all the
specifications as outlined, then you must indicate all intended
deviations or changes on the return quote.
The colour and/or shade to be consistent on all of the items supplied No
substitute on materials, colour or style without written approval from
Procurement Services Branch.
Any product supplied which upon inspection or use, is deemed by the end
user to be unacceptable for its use will be returned for full credit or
replacement at no additional cost to the Manitoba Government.
Any product supplied that does not meet our specifications as attached
to the original Request for Quotation and /or your pre-production sample
(approved by Procurement Services Branch) will be refused and returned
to the vendor for replacement with a product that does meet the specs.
Any substitute products shipped without prior written approval by
Manitoba will be rejected at time of delivery or held at shippers risk
pending return instructions.
Any cost associated with the return and replacement of rejected
products will be the vendors responsibility and not paid by Manitoba.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) The vendor become bankrupt or insolvent or liquidates; or
d) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) There is a breach of any provision of the purchase order/contract.
k) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) The services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term "fiscal year" means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.
ACCURATE DELIVERY LEAD TIMES ARE AN IMPORTANT
CONCERN FOR THE USING DEPARTMENTS.
Bidders are to advise the following:
Minimum order quantity per item ______
Bidders shall indicate if any of the above items are normally a stocked
item, and what the normal delivery time is for the stock item __ days.
DELIVERY
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED AND UNLOADED TO SELKIRK,
MB. (Unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
For shipments within Winnipeg
Minimum order/shipment value $__________
For shipments outside of Winnipeg
Minimum order/shipment value $__________
Restocking charge __________ %
DURATION OF FIRM PRICING
Bidders to quote net unit prices for each item offered
(for each of year 1 and 2)
PRICING OFFERED FOR EACH YEAR IS TO REMAIN FIRM FOR THAT YEAR
Bidders offering prices subject to change without notice
or in effect at time of shipment may be outrightly rejected.
Duration of firm pricing must be shown on return quote and will be used
to evaluate the quote.
Preference may be given to suppliers offering firm pricing.
PRICES ARE FIRM FOR EACH YEAR, AS QUOTED, IF THE
QUOTE IS ACCEPTED WITHIN __________ DAYS
If the prices are not firm for each year. Explain in detail.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof. Manitoba
reserves the right to secure evidence to the Manitoba's satisfaction
that any bidder is able to provide the goods or services and to require
the successful bidder to furnish security, free of any expense to the
Manitoba Government, to guarantee faithful performance of the contract.
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
MANITOBAS RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax?
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBAS RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail?
Sales Tax?
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items
Please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________
Proposed Delivery Address:
Selkirk Mental Health Centre
Materials Management
Entrance 3
825 Manitoba Avenue
Selkirk, Manitoba
R1A 2B5
Attn: Keith Apetagon
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement & Supply Chain
Manitoba Finance
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
