Full Title: for Professional Consulting Services for Detailed Design, Tender for Construction, and Contract Administration of North Garage Replacement
D4. SCOPE OF SERVICES
D4.1 The City of Winnipeg Public Service has received Council approval to proceed with
procurement of the North Garage Replacement (the Project). The Project will be delivered through a
Design-Bid-Build process.
D4.2 The City is seeking to Contract with a Design Consultant to undertake the design for
all aspects of a Transit Bus Parking, Servicing, Maintenance and Repair Garage located at the North
Garage Replacement Site. The Design Consultant shall be the design Consulting firm, along with
their subconsultants, responsible for the delivery of services of this Project.
D4.3 The Services required under this Contract shall consist of producing a design and
specifications and tender documents that meet the standards expected by the client groups, public
and elected officials and oversight of the General Contractor to ensure the Project is constructed
according to the design and meets applicable quality standards in accordance with the following:
(a) Design and Specification Development;
(b) Contract Document Preparation;
(c) Procurement Process;
(d) Construction Services; and
(e) Post Construction Services.
D4.3.1 The Services required under D4.5(b), D4.5(b)(xx), D4.5(d), and D4.5(e), shall
be in accordance with the City’s Project Management Manual
http://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#2 and templates
http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#4.
Notwithstanding the foregoing, the Design Consultant is being engaged by the City for their
professional expertise; the Design Consultant shall bring to the Consulting Contract
Administrator’s attention any aspect of the City’s Project Management Manual or templates which the
Design Consultant is of the opinion is not consistent with good industry practice.
D4.4 The following shall apply to the Services:
(a) City of Winnipeg Green Building Policy: New City-Owned Buildings and major additions
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=5989
(b) Universal Design Policy
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=3604
(c) Public Engagement Guidelines
https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf
(d) City of Winnipeg Climate Action Plan
https://legacy.winnipeg.ca/sustainability/PublicEngagement/ClimateActionPlan/default.stm#
tab-documents
(e) City of Winnipeg Project Management Manual
https://legacy.winnipeg.ca/infrastructure/pdfs/manuals/Section1.pdf
(f) Green Building Program for the Province of Manitoba
https://www.manitoba.ca/finance/greenbuilding/pubs/gbpmanual.pdf
(g) Government of Canada – Climate Lens General Guidance
https://www.infrastructure.gc.ca/pub/other-autre/cl-occ-eng.html
D4.4.1 Further to D4.4, the documents listed above shall be applicable to design at the
Issued for Construction design stage.
D4.5 The Design Consultant Services will be delivered from Design to Post-Construction and
Warranty Period, with the following general responsibilities:
(a) The Design Consultant Services will be delivered from Design to the Construction and Warranty
Period, with the following general responsibilities:
(i) Provide services as Project liaison to oversee and manage communications, coordination and
resolution of Project matters between all Project parties and stakeholders including the General
Contractor, External Stakeholders, Authorities Having Jurisdiction, Manitoba Hydro, City of
Winnipeg Water and Waste, City of Winnipeg Public Works, Province Safety and Health, and any other
City departments, agencies and Technical Advisory Committees;
◻ Further to D4.5(a)(i), during the Project, Manitoba Hydro will be completing a preliminary
review, in the form of a Level 3 study to confirm the capacity, estimated timeline, and cost to
provide required power to the Site. The Design Consultant shall liaise and coordinate with Manitoba
Hydro, providing all necessary information related to the design of the Project at the request of
Manitoba Hydro for the purpose of the Level 3 Study.
(ii) Provide update reports on the 15th day of each month to the Consulting Contract
Administrator with respect to Project status including budget, schedule, risks/opportunities,
stakeholder activities and progress as well as provide options analysis/recommendation as required
to ensure compliance with the Project’s goals and objectives.
(b) In the Design Development Phase, services will include but are not limited to:
(i) facilitate workshops with Winnipeg Transit to validate Project requirements, present design
updates, and gather input on key design decisions;
(ii) facilitate meetings with City of Winnipeg departments to validate Project requirements,
present design updates, and gather input on key design decisions;
(iii) municipal and third-party utility coordination and identification of required Site
servicing upgrades;
(iv) Conduct green building design workshops with the City according to E20;
(v) Conduct green building feasibility studies according to E21;
(vi) prepare regular design submissions to the Consulting Contract Administrator and the City
at stages equivalent to thirty-three percent (33%), sixty-six percent (66%), ninety-nine percent
(99%) design, stamped Issued for Tender Drawings, and stamped Issued for Construction (IFC)
Drawings;
(vii) prior to construction the IFC Drawings shall be submitted to the General Contractor;
(viii) provide a recommendation of advanced procurement or alternatives at the thirty- three
percent (33%) design stage for components of the North Garage Replacement, that, due to supply
chain factors are expected to have long lead times for procurement;
(ix) prepare tender documents in the form of a Bid Opportunity to procure specific components
of the North Garage Replacement expected to have long lead times for procurement, issue the Bid
Opportunity through the City of Winnipeg Materials Management of timing to minimize impacts to the
Project schedule, and complete evaluation with input provided from the Consulting Contract
Administrator;
◻ Further to D4.5(b)(ix) the Design Consultant is responsible to identify the material and
equipment, as well as the expected lead time.
(x) prepare pre-qualification documents at the thirty-three percent (33%) design stage in the
form of Request for Qualifications for the General Contractor Bidders, issue Request for
Qualification through City of Winnipeg Materials Management, and complete evaluation and
recommendation with input provided from the Consulting Contract Administrator;
(xi) facilitate bi-weekly design update meetings (City, client groups, stakeholders, etc.);
(xii) facilitate a Public Engagement Session at the thirty-three percent (33%) design stage per
E14 to inform area residents of the Project, and gather information to be considered in the design.
The Design Consultant will be responsible to provide a venue, identify stakeholders, prepare
engagement materials acceptable to the City of Winnipeg Communications Department, and produce a
pre-design engagement summary report including feedback from the Public Engagement Session and
correspondences via email and telephone;
(xiii) design submissions are to include all elements related to the Site and improvements to
Oak Point Highway and Selkirk Avenue within the City of Winnipeg right-of-way including
intersection improvements, addition secondary access point(s) from Oak Point Highway, and
considerations for future active transportation connections according to the recommendations of the
Traffic Impacts Study (See E12);
(xiv) design submissions are to include all elements related to the substation on the Site;
(xv) ensure the design is aligned with the City’s Green Building Policy, Accessibility Policy,
Climate Action Plan, and Climate Change Goals (See E20, E21, and Appendix ‘E’);
(xvi) ensure the design will gain enough points for the building to meet a minimum LEED Silver
Certification;
(xvii) ensure the design meets the City’s requirements for Building Automation, Security,
Information Technology (IT), Accessibility, including Furniture, Fixtures and Equipment (FFE);
(xviii) prepare cost estimates at the thirty-three percent (33%), sixty-six percent (66%) and
ninety-nine percent (99%) design stages;
◻ Further to D4.5(b)(xviii), cost estimates prepared at the 33%, 66%, and 99% design stages shall
identify the cost associated with supporting the operation of ZEB including but not limited to
specific electrical components, substation, additional required sprinkler systems and safety
features, roof components, dispensers, and rough-in provisions.
(xix) develop digital three-dimensional renderings and video simulation of the North Garage
Replacement for the purpose of public and stakeholder engagement including the building exterior
from Oak Point Highway at Selkirk Avenue, interior
interior garage spaces; and
(xx) facilitate a Public Engagement Session at the pre-construction stage to inform area
residents of the Project. The Design Consultant will be responsible provide a venue, identify
stakeholders, prepare engagement materials acceptable to the City of Winnipeg Office of Public
Engagement, and produce a pre-design engagement summary report including feedback from the Public
Engagement Session and correspondences via email and telephone.
(c) In the Contract Document and Procurement Process phase, services will include but are not be
limited to:
(i) prepare construction documents for all architectural, civil, structural, mechanical,
electrical, Site services, landscaping and all other elements in conformance with the outcomes of
this Proposal;
(ii) prepare a tender package including the Bid Opportunity, technical specifications, and
Drawings to procure a General Contractor for the Construction Services phase;
(iii) provide technical support to the Consulting Contract Administrator in responding to RFIs
and prepare Addenda including making recommendations on requests for equals/alternatives and
updates to IFC Drawings and specifications as required during the bidding period;
(iv) review and confirm General Contractor Project schedules;
(v) provide input to the Consulting Contract Administrator and City to develop tender
evaluation criteria;
(vi) attend pre-bid meetings and Site investigation tours with General Construction proponents,
provide responses to questions, create addendums during the bidding period and produce an award
recommendation letter; and,
(vii) identify and obtain permits required to commence construction in advance of awarding the
General Contractor contract. Following award, costs borne by the Design Consultant for obtaining
the permits will be transferred to the General Contractor.
(d) In the Construction Services phase, services will include but are not limited to:
(i) liaise with the Consulting Contract Administrator, Project Manager, various City
Departments and utility providers as required throughout construction;
(ii) facilitate and chair bi-weekly construction meetings with the City Team and General
Contractor with increased frequency as required, and distribute meeting minutes;
(iii) complete reviews of the General Contractor’s Project schedule including a review of the
critical path, potential conflicting events, timelines required for stakeholder reviews and
approvals, and other non-technical considerations that could impact the Project schedule with
updates provided at the monthly construction meeting;
(iv) enforce compliance with relevant building and construction codes, City by-laws, zoning,
legal, permits, geotechnical, and environmental requirements;
(v) complete construction inspection and review by performing resident construction inspection
duties on-Site for all critical stages of construction including activities such as concrete
pours, major construction activities, potential removal of contaminated material, and installation
of process equipment to ensure the manufacturer’s requirements are met. The Design Consultant
should provide on-Site inspection oversight from mobilization until Substantial Completion has been
reached;
(vi) review shop Drawings and relevant product data/samples provided by the Contractor;
(vii) monitoring and reporting on the General Contractor’s adherence of construction with the
Contract Documents;
(viii) monitoring the ongoing adherence of all Health and Safety requirements according to the
Province and Authorities Having Jurisdiction by the General Contractor;
(ix) produce monthly inspection reports on the following categories of work at a minimum:
Architectural, Mechanical, Electrical, Civil, Structural, Landscape, IT and
Data Communications, and Security Systems, which shall be submitted to the
Consulting Contract Administrator by the 10th of each month;
(x) provide and maintain a Request for Information (RFI) management system and with access
provided to the City Team and the General Contractor; and
(xi) prepare, correspond, and execute RFI responses, Proposed Change Notice, and Change in Work
Orders as required, and Progress Estimates on a monthly basis, and review contractor invoices with
certification of payment and progress in a timely manner.
(e) In the Post-Construction Services phase, services will include but are not limited to:
(i) prepare a Commissioning Plan with the General Contractor and oversee commissioning of new
equipment according to the plan;
(ii) review, commission, and monitor performance of all new process equipment installed;
(iii) provide oversight of the General Contractor for the commissioning process for all
components of the facility;
(iv) maintain a Critical Equipment Commissioning Matrix used to track commissioning dates,
status, and other key information throughout the Construction Period;
(v) ensure the General Contractor has obtained all required final approvals and inspections
from Authorities Having Jurisdiction, including procurement of an Occupancy Permit;
(vi) prepare and issue Substantial Completion Certificate;
(vii) coordination and compilation of an As-Built Construction Report including of facility
operation and maintenance manuals, training, warranties, RFIs, proposed changed notices, change in
work orders, progress estimates, construction photos, construction logs, quality assurance/quality
control documents, and as-built Drawings, and any other pertinent construction documentation;
(viii) lead a Deficiency Inspection at the beginning of the Post-Construction Period;
(ix) maintain a list of construction deficiencies and track their progress to completion;
(x) facilitate a monthly post-construction meeting to review updates to the Deficiency List and
other Project Closeout items;
(xi) prepare and issue Total Performance Certificate;
(xii) assist the City with coordination of hand-over and occupancy of the facility;
(xiii) provide a Start-up Assistance and Systems and Equipment Performance Review;
(xiv) facilitate a warranty inspection at the end of the Warranty Period; and
(xv) produce Warranty and Post-Warranty reports following the warranty inspection.
