Full Title: Professional Consulting Services for the Inspection of Asbestos Containing Materials
D4. SCOPE OF SERVICES
D4.1 The work to be done under the contract shall consist of the provisions of services for
asbestos inspections/re-inspections, with additional recommended repairs approved by the Project
Manager, at all City of Winnipeg Water and Waste facilities identified in D4.7 for the period from
award to February 28, 2023, with the option of five (5) mutually agreed upon one (1) year
extensions.
D4.1.1 The City may negotiate the extension option with the consultant within sixty
(60) calendar days prior to the expiry date of the contract. The City shall incur no liability to
the consultant as a result of such negotiations.
D4.1.2 Changes resulting from such negotiations shall become effective on March 1 of
the respective year. Changes to the contract shall not be implemented by the consultant without
written approval by the project manager.
D4.1.3 This contract is solely for inspections, not emergency or abatement services.
D4.2 The work outlined herein is a general guideline only. The consultant shall draw upon
their expertise and knowledge in ACM management and abatement to make appropriate recommendations in their proposal. Any value-added services that are proposed based on the proponents understanding of ACM management should be identified as extra in the bid submission.
D4.3 Where applicable, all work is to be carried out in accordance with provincial
legislation.
D4.4 The proposal shall address all requirements and guidelines of the Workplace Safety and
Health Act, Part 37 of the Manitoba Workspace Safety and Health Regulation, M.R. 217/2006 and the Province of Manitoba “Guidelines for an Asbestos Operations and Maintenance Program”.
D4.5 The major components of the Work are as follows:
(a) Project Management as outlined in D4.6
(b) Facility Inspections and Database Updates as outlined in D4.7
(c) Recommendations and Summary Reports as outlined in D4.8
D4.6 Project Management
D4.6.1 The Services required under D4.6 shall be in accordance with the City’s Project
Management Manual http://winnipeg.ca/infrastructure/asset-management-
program/templates-manuals.stm#2 and templates http://winnipeg.ca/infrastructure/asset-
management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being engaged by the City for its expertise; the Consultant shall bring to the Project Manager’s
attention any aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion is not consistent with good industry practice.
D4.6.2 Review and update the four (4) Project Management documents listed below within
two (2) weeks of Project award and throughout the project as required. These documents are part of the City’s Asset Management Program. An initial draft will be completed by the City’s Project
Manager.
(i) Stakeholder Assessment and Communications Plan;
(ii) Risk Identification Checklist;
(iii) Risk Management Plan; and
(iv) Project Delivery Plan.
D4.6.3 Schedule and lead a project kick-off meeting after award of the project to
review the project scope of work, schedule, and project team.
D4.6.4 Schedule and lead all facility inspections and collect all necessary location
inspection data as outlined in D4.7. Additionally, retain and manage all inspection data according
to D4.7.1.
D4.6.5 Coordinate and conduct a final meeting to present results and discuss lessons
learned and recommendations.
D4.7 Facility Inspections and Database Updates
D4.7.1 Query the Hazardous Materials Inventory System (HMIS) provided by Pinchin Ltd.
for a list of locations that contain known or suspected ACM’s, or where no previous inspection has
been made, to develop an inspection plan for the following facilities. HMIS will be used for the
2022 inspection but will be replaced by a City provided database, called Asbestos Inventory System (AIS), beginning in 2023. The data to be collected and entered will remain the same regardless of the database used. A detailed list of the locations inspected in 2021 can be found in Appendix C.
(a) Shops/Office Properties
(i) 552 Plinguet Street (Original construction: Pre-1960’s to 2002);
(ii) 598 Plinguet Street (Original construction: Pre-1920’s to 1995).
(b) Wastewater Pollution Control Centres
(i) North End Water Pollution Control Centre (NEWPCC) at 2230 Main Street (Original
construction: 1937);
(ii) South End Water Pollution Control Centre (SEWPCC) at 100 Ed Spencer Drive (Original
construction: 1974);
(iii) West End Water Pollution Control Centre (WEWPCC) at 7740 Wilkes Avenue (Original
construction: 1990).
(c) Standby Generator House Facilities
(i) Barker Standby Generator Building at Daly Gardens Park off Southboine Drive (Original
construction: 1981).
(d) Shoal Lake Intake Facilities
(i) Staff House Building (Original construction: 1953);
(ii) Storage Shed (Original construction: 1950s).
(e) Potable Water Pumping Station Facilities
(i) Deacon Booster Pumping Station & Reservoir at Deacon’s Road (approximately 2 miles north of Hwy #1 on Deacon’s Road) (Original construction: 1978-1980);
(ii) G.C. MacLean Pumping Station & Reservoir at 875 Lagimodiere Boulevard (Original
construction 1962-1964);
(iii) McPhillips Street Pumping Station and Reservoir at 360 McPhillips Avenue (Original
construction: 1969);
(iv) Tache Booster Pumping Station at 866 Tache Avenue (Original construction: 1949- 1950);
(v) W.D. Hurst Pumping Station & Wilkes Reservoir at 900 Waverley Street (Original
construction: 1959-1961).
(f) Flood Pumping Station Facilities
(i) Ash Flood Pumping Station at 1055 Wellington Crescent (Original Construction: 1954).
(g) Wastewater Pumping Station Facilities
(i) Barker Lift Station at 50 Barker Boulevard (Original construction: 1966);
(ii) Burrows Lift Station at Tyndall Park off Burrows Avenue (Original construction: 1974);
(iii) Clarence Lift Station at the corner fo Clarence Avenue and Hamelin Street (Original
construction: 1962);
(iv) Grandmont Lift Station at Grandmont Park off Grandmont Boulevard (Original construction:
1981);
(v) Heritage Lift Station at Sturgeon Creek Park off the back lane of 3139 Ness Avenue
(Original construction: 1961);
(vi) King Edward Lift Station at the corner of King Edward Street and William Avenue West
(Original construction: 1958);
(vii) Mager Lift Station at 13 Mager Drive West (Original construction: 1936);
(viii) Manitoba Lift Station at the corner of Manitoba Avenue and King Edward Street (closer to
the back lane) (Original construction: 1978);
(ix) Metro Route 90 Lift Station at 250 Parklane Avenue (Original construction: 1982;)
(x) Parklane Lift Station at 132 Parklane Avenue (Original construction: 1963);
(xi) Pulberry Lift Station at 105 St. Vital Road (Original construction: 1959);
(xii) St. Charles Lift Station at the corner of Sansome Avenue and Gagnon Street (Original
construction: 1992);
(xiii) Tuxedo Lift Station at Tuxedo Park off Cuthbertson Avenue (Original construction: 1987);
(xiv) Wexford Lift Station at 82 Wexford Street down the back lane (Original construction:
1963).
D4.7.2 Submit a list of the proposed inspection locations noting the reason or hazard
for each location. Specifically note where no access was provided for previous inspections so that
arrangements can be made.
D4.7.3 Conduct interior and exterior visual inspections, and take digital photographs
of all known or suspected ACM locations.
(a) Inspection of roofs should occur only when no special access requirements are involved (i.e.
those with walk-out doorways and no fall arrest required).
(b) Fill out a location inspection report for every room inspected. The format of the location
inspection report shall be approved by the project manager before inspection.
(c) Conduct sample testing as required. Provide a reasonable estimate for the number of samples expected to be taken during the inspection program. In addition, provide a unit cost for bulk samples (including collection & analysis). Test results are to be logged with the associated
location report and provided with the report binders.
(d) Ensure that all inspected ACM are adequately labelled to industry standards. Where existing
labels are found to be missing or appear to be dislodged, affix new labels provided by the
Department’s Project Manager.
(e) Notify the Project Manager of any ACM requiring immediate remedial action. Maintain a
detailed log of all locations requiring corrective actions to be taken. Provide material testing,
air monitoring, safe work practices and other services if required. Provide the Project Manager
with a risk assessment of each location in a timely matter.
D4.7.4 Document all inspections in HMIS or provide the inspection log in a format
approved by the PM for HMIS entry. Ensure that all differences between recorded information and
actual findings are updated and accurate.
(a) Record details for each inspected room in HMIS and state that physical testing is required
before any maintenance work is to be performed.
(b) Record sample test results in HMIS.
(c) Upload digital photographs of all known or suspected ACM locations to HMIS. All photographs
are to be submitted to the Department’s Project Manager for review prior to being uploaded.
D4.8 Recommendations and Summary Reports
D4.8.1 Provide two (2) hardcopies and one (1) electronic copy of a draft report to the
Project Manager for the purpose of review and comment. The Project Manager will return one copy with comments for inclusion in the Final Report. The draft must include the following:
(a) A cost estimate for the removal of all ACM rated fair or poor in the latest inspections for
each facility, organized by site/facility.
(b) All site inspections, catalogued using the same structure as HMIS and bound by site/facility.
Organize binders with dividers for the various site buildings.
(c) A summary of the work, that shall include locations of any recommended or required remedial
work as well as locations where ACM removal work has taken place since the last inspection.
D4.8.2 Within thirty (30) days of receiving the comments, provide two (2) hardcopies
and one (1) electronic copy of the completed document to the Project Manager as the Final Report.
D4.8.3 Payment for the summary report document will be 100% upon acceptance of the
final report.
D4.8.4 All work to be completed within 90 calendar days from the date of Letter of
Authorization to Proceed.
