D2. SCOPE OF WORK
D2.1 The Work to be done under the Contract shall consist of the lease of electric golf carts for the
period from April 1, 2022 until October 31, 2025, with the option of two(2) mutually agreed upon
one(1) year extensions.
D2.1.1 The City may negotiate the extension option with the Contractor within ninety (90)
Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the
Contractor as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on April 1st of the
respective year. Changes to the Contract shall not be implemented by the Contractor
without written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in collaborative
procurement initiatives with other levels of government. Accordingly, extensions to this
Contract may not be exercised.
D2.2 The major components of the Work are as follows:
(a) Delivery of power carts by the Contractor on April 1, 2022 and pick-up by the contractor on
October 31, 2025 at the Contractors expense at the specific sites in accordance with D13.
(b) Any maintenance and repairs required for the power carts which are outside of the scope of
maintenance and repairs to be performed as required.
D2.3 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is
subject to annual approval of monies therefore in a budget by Council. Bidders are advised that
monies have been approved for work up to and including December 31, 2021..
D2.3.1 In the event that Council does not approve the annual budget for any year during this
Contract, the City reserves the right to alter the type or quantity of work performed under
this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar
Days written notice by the Contract Administrator. In such an event, no claim may be
made against the City for damages of any kind resulting from the termination, including, but
not limited to, on the ground of loss of anticipated profit on Work.
D2.4 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the
requirements for Work, the City reserves the right to alter the type or quantity of work performed
under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice
by the Contract Administrator. In such an event, no claim may be made for damages on the
ground of loss of anticipated profit on Work.
