Investigative Solutions Network-Maskwa (ISNM) is a majority owned business by the Missanabie Cree (First Nation) Limited Partnership. It is an Indigeous company that employs mainly First Nation staff from across Ontario. ISNM specializes in supporting First Nation emergencies in an Indgenous Led wrap around service approach.
BIDS
Bids received by email will be accepted as official
Bids received in person or by courier will not be accepted
The only acceptable email address for responses to the bid solicitation is jzeppa@isn-maskwa.ca. Bids submitted to any other email address will not be accepted
The bidder is responsible for any failure attributable to the tranmission or receipt of the emailed bid due to file size
Emails with links to bid documents will not be accpeted. Bid documents must be sent as email attachements.
REQUIREMENT
Investigative Solutions Network-Maskwa (ISNM) requires provision of transportation (buses) on requirement and when requested for various First Nations (FN) communities within Ontario during declared emergencies and/or evacuations.
The Contractor must have the capability to serve up to 450 persons per meal within Val Rita and Kapuskasking with alternate sites along the highway 11 north corridor. Vendors with the ability to provide higher capacity in the geographical location will be given preference.
The Contractor must be able to activate within 24 hours
The Contractor must be able to accommodate for Medical, Cultural and Regilious requirements within 24 hrs of notification
The Contractor must have large coach buses and smaller mini buses available
The contractor must have adequate insurance
The contractor with a representative from ISNM will allow an in and out inspection of the buses, in order to log all damages during the evacuation
The Contractor will provide a Point of Contact, proficient in English to provide customer service on a twenty four hour basis, 7 days a week.
The contractor must describe their experience with FN communities/evacuations and/or experience with large projects
The Contractor will provide protective seat bladders (covers) for personnel with medical issues or eldery.
Duties:
The Contractor will:
- transport all community members from airport to host hotel when the arrive at site location
- transport all community members back to the airport from the hotel at the end of the evacuation
- provide daily transportation for the community, as directed by ISNM and the community
- provide transportation to events within a 24 hr notice, as directed by ISNM and the community
Trip Cancellation
ISNM will provide a 12 hour notice of any cancelation. No cancelation fee will be applied
Trip Tardiness/ No Show
Should the bus and/or bus driver arrive more than thirty (30) minutes late from the arranged time or not arrive at all, all charges connected with alternate arrangements,
made by ISNM staff, will be the responsibility of the bus provider.
Terms
Bids will be made by a daily or hourly rate for each size of bus (drivers wages included in cost)
Bids to include the rate for a cancelation fee, as per above terms
Contractor must ensure that all costs associated with this service is to be included in the cost above (eg. Staff wages, delivery, fuel, cleaning etc). Bidders are to list any other anticpated costs.
Invoicing
The contractor must raise invoices twice monthly (1st - 15th and 16 - last day of every month) received within one week of each billing cycle
Awarding Contracts
Winning bids will be base on:
1. Value of Bid
2. Payment Terms - Must have ability to carry invoice cost for minimum of 120 days due to delay in payments received from federal funders.
3. Operational Readiness - ability to stand up operations quickly if a state of emergency has been delcared by a FN community
4. First Nations Support - demonstrated history of working with FN communities.
5. Financial patnerships - Willingness to enter into a Joint Venture agreement with ISNM. Bidders are to detail how such an agreement would benefit ISNM and MCLP.
Winning bids will be a one year contract with a possible one year extension
