PS23-AG-003 - REQUEST FOR PROPOSALS – VIRTUAL WHITEBOARD

ABOUT FCC

FCC is Canada’s leading agriculture and food lender, dedicated to the industry that feeds the world. FCC employees are committed to the long-standing success of those who produce and process Canadian food by providing flexible financing, AgExpert business management software, information and knowledge. FCC provides a complement of expertise and services designed to support the complex and evolving needs of food businesses. As a financial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca.

RFP CONTACT

Adam Gottselig
Procurement and Vendor Manager
Farm Credit Canada
procurement@fcc.ca

RFP SCOPE

Prior to the COVID-19 pandemic, physical whiteboards were heavily used for various types of meetings such as stand-ups, ideation, quarterly planning, etc. When our workforce was sent home, our employees leveraged virtual whiteboard tools as solutions to replace their physical whiteboard. As we are now embracing a hybrid workforce, FCC seeks to provide the best possible experience for our employees to collaborate with a virtual whiteboard.

FCC has approximately 2,800 employees; however, approximately 250 employees leverage the virtual whiteboard to facilitate meetings. There is an eventual preference to license the entire organization in order to keep things simple. Via this RFP, it is FCC’s intention to select a successful Proponent(s) to provide a virtual whiteboard solution/employee experience and on-going support throughout the duration of any resulting Agreement(s).

NOTE: Proponents responding to this RFP must meet all of the following mandatory requirements, in order for their proposal submission to be considered for further evaluation by FCC: 

• The Proponent acknowledges that its solution offers Single Sign-On (SSO) through Microsoft Azure AD; and
• The Proponent acknowledges that its solution remains performant and stable during large sessions (40+ participants); and
• The Proponent acknowledges that its solution includes pre-defined templates that caters to Agile teams; and
• The Proponent acknowledges that the SaaS solution has bilingual (i.e. Canadian English and French) UI functionality.

• All conditions for Proponent participation are included in the RFP documents.
• Duration of Contract:  Up to ten (10) years.
• Options: Not applicable.
• Estimated Quantity of Goods or Services:  See RFP for further details.
• Timeframe of Delivery of Goods or Services:  Not applicable.

• RFP Release Date:  June 13, 2023
• Proponent Questions Accepted Until:  June 21, 2023 at 2:00PM*
• FCC Response to Proponent Questions Delivered Before:  June 29, 2023 at 5:00PM*
• RFP Closing Date/Time:  July 10, 2023 at 2:00PM*

• This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
• FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French).
• This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope, and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract.

• This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com. It is the sole responsibility of the Proponent to ensure its compatibility with MERX.
• Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC.