PA125176 - APN - Maintenance and Support Services (with Security) - Petawawa, Ontario

Advance Procurement Notice
Maintenance And Support Services Contract
Garrison Petawawa, Petawawa, Ontario
(with Security Requirements)
 
Purpose of this Advance Procurement Notice
This is not a bid solicitation.  This is an advance notice of a potential contract with anticipated security requirements to provide interested Facility Maintenance contractors an opportunity to apply for security clearances.  Note that there is no guarantee that the contract will proceed.
 
Description of the Project
To supplement the maintenance being provided by DND personnel, the proposed maintenance contract will provide services for only some of the buildings on the base.  The scope is to cover approximately 51 buildings at Garrison Petawawa with a gross floor area of 80,000 square meters initially.  The potential exists for the gross floor area to increase to 130,000 square meters over the life of the contract. In addition to buildings, there is an airfield, parking lots, sidewalks, roads and landscaped areas.  Building types include office/administrative, industrial, garages, storage facilities, and aircraft hangars.

Estimated project value is $3,000,000 per year. It is anticipated that the initial contract period will be 5 years, with up to 5 additional years of renewal options.
 
Description of the Services
The Contract will consist of facilities management and maintenance services that include, but not necessarily limited to, inspection, testing, maintenance, preventative maintenance, and repairs (ITMR) of equipment and systems as follows:

                                                                              Required Personnel Security Screening
                                                                                            (% of total square metres)
 SERVICE                                                                           RELIABILITY       SECRET
Building Envelope Maintenance                                                 70                      30
Door Systems (ITMR)                                                                 75                      25
Electrical Systems (ITMR)                                                          80                      20
Elevator and Lifting Systems (ITMR)                                        100                       0
Fire Detection and Suppression Systems (ITMR)                      90                      10
Generators and Auxiliary Power Units (ITMR)                         100                        0
HVAC & Refrigeration Systems (ITMR)                                     80                       20
Plumbing Systems (ITMR)                                                         80                       20
Landscaping Services                                                              100                        0
Snow and Ice Clearing Services                                              100                        0
Life Safety Systems (ITMR)                                                     100                        0
Structural and Architectural Elements (ITMR)                           80                       20
Overhead and Hanger Door Systems (ITMR)                           70                       30
Racking and Shelving (ITMR)                                                    95                        5



It is anticipated that the procurement for these projects will be initiated in summer 2017 with services to start in April 2018.  This is conditional on the project receiving approval to proceed by DND.

Security Requirements
For this contract, the Contractor must, at all times during the performance of the Contract, hold a valid FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD, Public Service and Procurement Canada (PSPC).
 
The Contractor personnel requiring access to Security Zones must EACH hold a valid SECRET STATUS, granted or approved by CISD/PSPC.
 
The Contractor personnel requiring access to Operations Zones must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PSPC.
 
The approximate requirement for each level of security screening is given above in the Description of Services.
 
Process
Contractors and potential sub-contractors that do not meet the stipulated security requirements and that are interested in submitting a bid for this procurement can apply for the security clearance through the Industrial Security Program (ISP). This can be done by following the procedure on DCC’s website at the following link: http://www.dcc-cdc.gc.ca/english/contractors_consultants/.  Contractors are asked to submit their request prior to November 22, 2016 quoting the following information:

•  Contract number 9160-125176;
• Level of clearance requested to be sponsored for.