Advance Procurement Notice
Facility Maintenance and Support Services
CFB Trenton, ON
(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested Facility Maintenance Contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Project
The Facility Maintenance Services will require multi-trade and singe trade contractors to provide services for approximately 213 buildings across 6 sites of varying size and complexity under RPOps Unit (O) Det Trenton. The vast majority of the buildings are located at CFB Trenton with others located at CFD Mountain View, Belleville and Peterborough Armouries, Carrying Place, and Point Petre. In addition to the buildings, there are parking lots, sidewalks, roads, and landscaped areas that form part of the contract.
The estimated project value is $9,775,000 per year. It is anticipated that the initial contract will be setup for 5 years, with 6 additional years of renewal options.
It is anticipated that the procurement for this project will be initiated in November, 2024. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).
Description of the Services
The Contract will consist of facilities management and maintenance services that include inspection, testing, maintenance, and repairs of equipment and systems, not necessarily limited to the following:
- Building Envelope Maintenance
- Mechanical Systems
- Door Systems
- Electrical systems
- Elevator and Lifting Systems
- Steel Racking Systems
- Fire Detection and Suppression Systems
- Generators and APU Systems Inspections
- Life Safety Systems
- Security and Access Control Systems Licensing and software updates
- Oil Water Interceptors and In-ground Tank
- Grounds Maintenance
- Kitchen Appliances and Equipment
- Paint Refinishing Equipment Maintenance
- Ranges and Training Areas
- Energy Management Services
Contract Award and Anticipated Security Requirements
In order to be eligible for contract award, a contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the tender documents.
As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
- for contractors: a valid and active FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC)
Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that are interested in submitting or participating in a bid for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:
- Contract number TR25FM01-82210; and
- Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractor to complete a sponsorship request package. Once DCC has determined that the contractor has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the contractor based on the following timelines:
- 60 calendar days prior to planned tender closing, for FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET.
Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the contractor regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the contractor will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Steven Foster
Contract Services Team Leader
Defence Construction Canada
613-813-4716
trcontracting@dcc-cdc.gc.ca
Disclaimer
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a contractor will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the contractor accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.
