Basic Information

Reference Number

0000231729

Issuing Organization

Dairy Farmers of Ontario

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

Title

Milk sample transportation services Tender

Source ID

PP.NP.Ont..1143837.C111083

Details

Location

Canada, Ontario

Purchase Type

One Time Only- Delivery Date:3 YEARS CONTRACT

Description

The purpose of this RFP is to select an organization (“Sample Transporter”) that will be responsible for collecting milk samples from designated sample depots in Ontario and deliver the samples into a walk-in refrigerated cooler at a laboratory in Guelph, ON. The samples must be delivered according to a strict schedule and rigid temperature control guidelines. The services are to be provided for Dairy Farmers of Ontario (DFO) as a service to Ontario dairy farmers.

Dates

Publication

2022/09/07 01:43:52 PM EDT

Bid Intent

Required with response

Bid Intent Deadline

2022/09/23 05:00:00 PM EDT

Question Acceptance Deadline

2022/09/16 05:00:00 PM EDT

Questions are submitted online

Closing Date

2022/09/30 05:00:00 PM EDT

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

The Proposal shall include:
1. Company Profile: Please provide a brief outline of your company, including a list of services, and where you feel your company excels. Please include:
• Full legal business name and address
• Number of full-time employees
• Date company was founded and company history
• Areas of specific expertise and any experience working with agricultural, supply managed or dairy industry clients.
2. Resources and Equipment:
• A detailed description of the trucks, body and reefer.
• A detailed description of how temperature will be monitored/controlled by driver on route.
• Staffing and back up equipment plans.

3. Pricing: A detailed and separate pricing proposal for all three options in APPENDIX A, as well as incidental fees and triggers for those fees. Flat rate per route or a $/km rate per route and applicable fuel surcharge program.
4. Proposed Routes: Detailed description of proposed routes if different than current practice. DFO encourages innovative solutions be brought forward. Appendix D shows current route information.
5. Routes must be based on specific time windows for earliest pick-up times at each depot to ensure all milk transporters can place samples in fridge prior to pick-up by the Sample Transporter. (See Appendix E)
6. Identify any resource limitations: Confirm whether there is anything that could adversely affect your ability to support the/these contracts or perform the work over the next three (3) years and whether subcontracting is contemplated/required (and the details of which subcontractors the proponent intends to use, name, experience, location, rate, context).
7. Differentiators: Please provide a summary outlining what makes your company different or ideally positioned to support DFO’s Milk Sample Transportation Services.
8. Financial Information: Provide sufficient information to evidence your suitability to enter into a long-term contract with DFO. This information shall include any factors that either tend to guarantee financial stability or potentially detract from your ability to execute a long-term agreement.
9. Term: The Contract between DFO and the successful Proponent will be for an initial term of three (3) years. DFO may opt to extend the Contract for up to two consecutive one (1) year terms, provided it gives the successful Proponent written notice at least thirty (30) days before the then current term expires.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.