Basic Information

Reference Number

0000280519

Issuing Organization

City of Ottawa

Owner Organization

RCFS, EPS, OPH & Police Client Unit

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

34424-96115-P01

Title

RCFS/BTSS Vending in City of Ottawa Facilities

Source ID

PU.MU.ON.6700.C104679

Agreement Type

None

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Duration: 3 years
Option: 1 optional 5-year period.

DescriptionA - Previous Amendment

The Recreation, Cultural and Facility Services Department of the City of Ottawa, in conjunction with various departments, hereinafter referred to as the City, is seeking proposals from capable organizations to provide vending options at various City facilities. Interested Proponents can submit a proposal to provide vending options for one or multiple categories as outlined below.

Categories:
1-Healthy Food Options
2-Capsule and Candy Dispensers
3-Snacks
4-Coffee and Hot Beverage

A Category may be divided into separate Districts (e.g. East, West, Central and Special Operations), wherein a Proponent can submit to be evaluated for one or more of those Districts within each Category. This may be due to the large area of the City and number of facilities potentially available for the Category.

For example, Category 1 Healthy Food Options, may allow for Proponents to bid for separate districts. A Proponent based in the East of the City may only want to provide vending services for the East district. Their submission could then be the full technical proposal and a financial proposal that just provides pricing for that district. Another Proponent may be interested in 2 districts and could submit a full technical proposal and a financial proposal for two of those districts. Proponents can always provide financial proposals for all districts if interested in doing so.

For each district that a proponent submits for, the Proponent must propose to provide the good and/or services to ALL facilities within that specific district.

Dates

Publication

2024/10/18 12:55:39 PM EDT

Question Acceptance DeadlineA - Previous Amendment

2024/11/26 03:00:00 PM EST

Questions are submitted online

Yes

Closing DateA - Previous Amendment

2024/12/10 03:00:00 PM EST

Onsite Visit

2024/11/13 10:00:00 AM EST

Onsite Visit

2024/11/14 11:00:00 AM EST

Contact Information

Daniel Casal

613-580-2400 ext. 22025

daniel.casal@ottawa.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/11/13 10:00:00 AM EST

Location

Bell Centennial Arena, 50 Cassidy Rd, Nepean, ON K2H 6N4
Event Note
Day 1 – Wednesday November 13, 2024
- Bell Centennial Arena, 50 Cassidy Rd, Nepean, ON K2H 6N4 at 10AM for 1HR.
- Tony Graham Recreation Complex, 100 Charlie Rogers Pl, Kanata, ON K2V 1A2 at 11:30AM for 1HR.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/11/14 11:00:00 AM EST

Location

Nepean Sportsplex, 1701 Woodroffe Ave, Nepean, ON K2G 1W2
Event Note
Day 2 – Thursday November 14, 2024
- Nepean Sportsplex, 1701 Woodroffe Ave, Nepean, ON K2G 1W2 at 11AM for 1HR.
- Ray Friel Recreation Complex, 1585 Tenth Line Rd, Orléans, ON K1E 3E8 at 1PM for 1HR
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Request Prompt Payment Discount

Yes

Payment Delay

15 Day(s)

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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