Basic Information

Reference Number

0000250276

Issuing Organization

City of Airdrie

Owner Organization

City of Airdrie

Solicitation Type

RFP - Request for Proposal - Consecutive Negotiations (Formal)

Solicitation Number

R23-0000000393

Title

Supply of Printers, Multi-Function Devices and Related Services

Source ID

PU.MU.AB.1031125.C109615

Agreement Types

Canadian Free Trade Agreement (CFTA)

New West Partnership Trade Agreement (NWPTA)

Details

Location

Canada, Alberta, City of Airdrie

Delivery Point

Airdrie

Purchase Type

Duration: 3 years

Description

The City requires a solution to meet its printer, multi-function device (MFD) (scan, print, copy, fax, etc.), and related services requirements. The City’s current fleet consists of 33 leased printers and 23 owned printers currently meeting the business needs for approximately 700 employees and numerous departments across its facilities.

The City intends to use this printing solution for the foreseeable future beginning with a three (3) year term with an option in favour of the City to extend the Agreement on the same terms and conditions on an annual basis unless either party provides written notice of termination at least 90 days prior to the expiration of the current term. All devices are expected to be installed and fully functional no later than October 1, 2023.

Dates

Publication

2023/06/23 03:30:51 PM MDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/07/07 11:59:00 PM MDT

Questions are submitted online

Yes

Closing Date

2023/07/18 02:00:00 PM MDT

Onsite Visit

2023/07/04 11:00:00 AM MDT

Contact Information

Lenny Hackman

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2023/07/04 11:00:00 AM MDT

Location

City Hall - 400 Main Street SE, Airdrie AB, T4B 3C3

Event Note

An optional site visit will take place July 4, 2023 at 11:00:00 AM at City Hall.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
Appendix D - Service Levels	Complete and submit Appendix D - Service Levels.	Yes	No
Appendix F - Pricing Form and Proposed Fleet	Complete and submit Appendix F - Pricing Form and Proposed Fleet and its 3 tabs within.	Yes	No
Appendix A - Form of Agreement	Provide any sample agreement(s) for the City to review prior to execution. (MSA, Lease, Etc.)	No	No
No entries

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