CBI20240228 - RFP FOR REPAIR AND MAINTENANCE AGGREGATOR SERVICES

SERVICES REQUIRED

• The scope of this RFP is to award a contract to a qualified Proponent deemed responsive and responsible through our open and competitive proposal process for aggregator services for repair and maintenance

• Proponents will be awarded contracts based on the proposal and any clarifications deemed necessary after the RFP closes to responders that demonstrate the ability to meet the expectations of the RFP and demonstrate the overall best value solutions which meet and/or exceed the current and future needs and requirements of CBI Health and its Members.

• Repair and replacement labor, where possible, shall include job labor, travel labor, trip charges, parts procurement, and any other expense associated with repair, removal/disposal, and replacement of broken, worn, or doubtful parts, and or components.

• Costs not covered: please spell out any cost not covered including labor charges, travel charges, fuel charges, administration fees, material, and tool charges.
• Cost of new equipment or parts will include a mark up for profit and overhead.  This will be a percentage of the cost of the parts or equipment.

1. General Repair and Maintenance (mandatory)

2. Electrical Services (mandatory)

3. Painting Services (mandatory)

4. Plumbing Services (mandatory)

5. Lawn and Snow Maintenance (mandatory)

6. HVAC Maintenance (mandatory)

1. Test and Inspect:

• Testing for excessive vibration; refrigerant charge; fan RPM; refrigerant oil 
  (acid); water condition; flue gas analysis; safety controls; combustion and draft; crankcase heaters; control system(s), etc.

• Inspecting for worn, failed or doubtful parts; mountings; drive couplings; oil level; rotation; soot; flame composition and shape; pilot and igniter; steam, water, oil and/or refrigerant leaks, etc.

2. HVAC Preventative Maintenance:

• Cleaning coil surfaces; fan impellers and blades; electrical contacts; burner orifices; passages and nozzles; pilot and igniter; cooling tower baffles, basin, sump, and float; chiller, condenser, and boiler tubes, etc.

• Aligning belt drives; drive couplings; air fins, etc.

• Calibrating safety controls; temperature and pressure controls, etc.

• Tightening electrical connections; mounting bolts; pipe clamps; refrigerant piping fittings; damper sections, etc.

• Adjusting belt tension; refrigerant charge; super heat; fan RPM; water chemical feed and feed rate; burner fuel/air ratios; gas pressure; set point of controls and limits; compressor cylinder unloaders; damper close‑off; sump floats, etc.

• Lubricating motors; fan and damper bearings; valve stems; damper linkages; fan vane linkages, etc.

7. Commercial and Residential Appliance Maintenance (mandatory)

• Coordinate repairs and maintenance of existing appliances

• Any other trade services required for install or any other requirements outside of proponent’s scope to ensure successful install and venting. This would include subcontracting and coordination of tradespersons such as HVAC, Roofers, Gas Fitters, etc.

• Perform site visits/surveys for all CBI Health locations to determine make, model, age, and condition of current appliances. This will aid determining replacement cycle requirements on existing appliances for the duration of the agreement.

8. Move Management Services (not mandatory)

• Conduct inventory count per site using preferred CBI inventory format within given timeline provided in each project.

• Assemble and disassemble furniture and equipment in an office or a clinical environment. This includes but not limited to small and large gym equipment such as treadmills, multi-gyms, functional trainers, clinical supplies, and appliances.

• Provide support with packing and unpacking boxes for existing and new inventory when required.

• Arrange re-allocation of goods between CBI sites as requested, including during or after location move, renovation and closure.

• Decommission and remove items during and after the move as needed, including IT certificate of destruction. 

• Facilitate warehouse storage for both short and long-term requirements.

• Supply reusable boxes or plastic bins prior to the move for filing, small supplies and equipment.

9. Fire and Life Safety: Supply and Service (mandatory)

1. Fire Safety: Extinguishers

• Annual inspections, maintenance, recharge, and repair of fire extinguishers for all existing makes and models within CBI Health’s network.

• High and low-pressure hydrostatic testing.

• As needed, provide recommendations regarding modifications, additions, or removals of fire extinguishers, to always ensure code compliance.

• Provide written reports after each visit.

• On-site service.

• Means to report and track scheduling of visits to ensure proper system maintenance.

2. Fire Safety: Fire Protection Systems

• Annual inspections, maintenance, repair, recharge, and upgrading of foam systems, pull stations, crash bar alarm systems, clean agent systems, kitchen systems, CO2 systems to all CBI Health locations not covered by property management scope.

• On-site service.
• Provide written reports after each visit.
• Means to report and track scheduling of visits to ensure proper system maintenance.

3. Exit and Emergency Lighting

• Supply of standard issued exit and emergency lighting to all CBI Health locations not covered by property management scope.

• Annual inspections and repairs.

• Regulations on test and maintaining exit and emergency lights: ensure certification with safety codes.

• Provide written reports after each visit.

• Means to report and track scheduling of visits to ensure proper system maintenance.