Basic Information

Reference Number

0000099199

Issuing Organization

CBC/Radio Canada

Solicitation Type

RFQ - Request for Qualifications (Formal)

Solicitation Number

RFQ No. MTIS_ISTM_RPO20180604 / DQ No MTIS_ISTM_RPO20180604

Title

(MTIS) Real Property Outsourcing

Source ID

FD.CO.CAN.458875.C101196

Details

Location

Canada, All of Canada, All of Canada

Delivery Point

Canada

Purchase Type

Term: 2020/04/01 12:00:00 AM EDT - 2028/03/31 12:00:00 AM EDT
Option: 4 x 3 years/ans

Description

PLEASE READ THE FOLLOWING COMPLETELY AND CAREFULLY PAYING ATTENTION TO ALL DATES.

1. OBJECTIVE/DESCRIPTION:

The purpose of this Request for Qualifications (“RFQ”) is to invite interested parties to submit Responses indicating their interest in, and their qualifications for a subsequent Request for proposals (“RFP”) for the delivery of Media Technology and Infrastructure Services (“MTIS”) Real Property Outsourcing to CBC/Radio Canada in respect to its property and asset portfolio, including international properties and assets (“Project”).

Based on these Responses, CBC/Radio-Canada intends to qualify, in accordance with the terms of the RFQ, up to three (3) Respondents, based on the selection methodology included in the RFQ, to be invited to participate in the RFP Stage. CBC/Radio-Canada may, at its discretion, invite the fourth (4th) highest Ranked Respondent if the fourth (4th) highest Ranked Respondent’s Total Response Score is within five percent (5%) of the third (3rd) highest Ranked Respondent Total Response Score. The purpose of the RFP Stage is to identify the Preferred Proponent and as the case may be, the signature of an agreement for the Project. CBC/Radio-Canada reserves its rights to cancel the Competitive Selection Process and not proceed with the execution of an agreement for the Project.

Any interested party, or parties, may submit a Response to this RFQ. Respondents may be corporations, incorporated joint ventures, partnerships, or any other legal entities. At all times during the Competitive Selection Process (including in the RFQ and the RFP), Respondents must comply with all Applicable Laws and the RFQ or RFP, as applicable.

CBC/Radio-Canada retains the right to negotiate with Proponents on any procurement.

2. SUMMARY OF REQUIRED SERVICES:

The new agreement will include the following Service Categories:

Operations – maintenance and repair (M&R), including general maintenance, inventory management, management of building systems, commissioning, management of materials and parts, ad hoc services, etc.;
Operations – tenant occupant, including help desk, housekeeping, asset management support, snow/ice management, ground maintenance, waste management, pest control, emergency management, etc.
Energy Management;
Environmental and Sustainability Management;
Asset Management Support;
Physical Security Services and Contingency Planning;
Project Management & Administration ;
Parking Administration Services;
Drawing Management;
Moves, Adds and Changes (MACs);
Lease Administration;
Integrated Information Management System Platform;
Administrative Services, including mail/courier, stores, etc. and support CBC/Radio-Canada’s sustainability program; and
General Administration – resources management, sourcing, supplier management, compliances with health and safety obligations, quality management, communications, records management, real property advice, accounting and financial management, reporting, etc.;

The list included above is not intended to be an exhaustive description of the in-scope Service Categories; full details with respect to the scope of these Service Categories, including descriptions of each service and service levels, will be provided to Qualified Respondents if they are invited to participate in the RFP if issued.

The following are potential in scope services that may, at some point be included in the agreement:

Transaction Management, including brokerage;
Grants-in-Lieu of Taxes and other Property Taxes;
Administrative Services, including reprographics;
Services related to other CBC/Radio-Canada assets; and
Management of Food Services.

The list above is not intended to be an exhaustive description of the potential in-scope Service Categories; full details with respect to the scope of these Service Categories, including descriptions of each service and service levels, may be set out in an RFP if issued. However, it should be noted that CBC/Radio-Canada does not anticipate that the foregoing “potential in scope” services would form part of the evaluation process under the RFP, or that Qualified Respondents would be expected to make a proposal with respect to those services during the RFP process.

The Agreement resulting from this Competitive Selection Process will have an initial term of eight years with four renewal options of three years each.

3. OPTIONAL RESPONDENTS’ MEETING:

CBC/Radio-Canada has elected to hold an Optional Respondents’ Meeting on June 14, 2018, from 10:00 a.m. until noon (ET) at:

Metro Toronto Convention Centre
South Building, Room 605
222 Bremner Boulevard
Toronto, Ontario

The purpose of the Optional Respondents’ Meeting will be to provide further information about the Project and the Competitive Selection Process.

To request participation in the Optional Respondents’ Meeting, Respondents are hereby asked to provide to the Contact Person, by e-mail, at info.2020@radio-canada.ca, a written list of the proposed attendees for the Optional Respondents’ Meeting (including individual name, title and firm name), preferably by June 8th, 2018 but no later than June 12, 2018.
The number of attendees per Respondent is limited to five (5).

4. OBTAINING THE RFQ:

The Respondent is to obtain the RFQ through the MERX electronic tendering services. If the Respondent obtains this RFQ in some way other than as provided for above, the Respondent is solely responsible to ensure that it has received all communications issued by CBC/Radio-Canada, and a failure to obtain any such communication is at the sole and absolute risk of the Respondent.

PLEASE NOTE that CBC/Radio-Canada is not responsible for the distribution of the documents.

5. COMMUNICATION WITH CBC/RADIO-CANADA:

Any Respondent that has questions as to the meaning of any part of this RFQ or who believes that the RFQ contains any error, inconsistency or omission, is to submit its questions or its concern, through MERX no later than the date and time set out in Section 2.4 (Anticipated Procurement Schedule) of the RFQ.

6. CONTACT PERSON WITH CBC/RADIO-CANADA:

Ms. France Binette
Senior Manager / Strategic Sourcing
CBC/Radio-Canada
1400 René-Lévesque Blvd East
Montreal, Québec H2L 2M2
Tel.: 514-597-5847
Email: info.2020@radio-canada.ca

7. RECEIPT OF RESPONSES:

Responses must be received by CBC/Radio-Canada through the MERX website (www.merx.com) before July 26, 2018, at 2:00:00 p.m (ET).

The Respondent has the sole responsibility for the timely receipt of a Response by CBC/Radio-Canada. The Respondent cannot transfer such responsibility to CBC/Radio-Canada. The time of receipt of Response will be deemed to be the date and time as noted on the confirmation provided by MERX to the submitting party. The MERX clock will be used to determine the time of receipt, whether the time indicated on such clock is accurate or not.

Each part of this RFQ, any and all Addenda to this RFQ and any other communications, responses or other documentation delivered by or on behalf of CBC/Radio-Canada will be considered validly delivered to and received by the intended recipient, including any Respondent, at the time that the RFQ, such Addenda or such other communication, response or other documentation, as the case may be, is submitted through MERX to the person registered with MERX on Respondent’s behalf.

Respondents may submit their Response to this RFQ in French or English.

Note:
This procurement is subject to Chapter Five (Government Procurement) of the Canadian Free Trade Agreement (CFTA).

Dates

Publication

2018/06/04 12:24:51 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2018/07/09 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2018/07/26 02:00:00 PM EDT

Prebid Conference

2018/06/14 10:00:00 AM EDT

Contact Information

France Binette

514-597-5847

info.2020@radio-canada.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2018/06/14 10:00:00 AM EDT

Location

Metro Toronto Convention Centre (Toronto)

Event Note

CBC/Radio-Canada has elected to hold an Optional Respondents’ Meeting on June 14, 2018, from 10:00 a.m. until noon (ET) at:

Metro Toronto Convention Centre
South Building, Room 605
222 Bremner Boulevard
Toronto, Ontario

The purpose of the Respondents’ Meeting will be to provide further information about the Project and the Competitive Selection Process.

To request participation in the Respondents’ Meeting, Respondent is hereby asked to provide to the Contact Person, by e-mail, at info.2020@radio-canada.ca, a written list of the proposed attendees for the Respondents’ Meeting (including individual name, title and firm name) preferably by June 8th but no later than June 12, 2018.
The number of attendees per Respondent is limited to five (5).
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Financial Capability Response

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Package 1: Financial Capability Response:

Refer to Appendix B – Response Guidelines and Evaluation Criteria for more details.

Envelope 2 - Technical Capability Response

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Package 2: Technical Capability Response:

Refer to Appendix B – Response Guidelines and Evaluation Criteria for more details.

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