Basic Information

Reference Number

0000060589

Issuing Organization

CBC/Radio Canada

Solicitation Type

RFQ - Request for Qualifications (Formal)

Solicitation Number

DOC no APP20170701 / RFSO # APP20170701

Title

Suppliers/Distributors / Office Supplies and IT accessories

Source ID

FD.CO.CAN.458875.C81670

Details

Location

Canada, All of Canada, All of Canada

Delivery Point

Canada

Purchase Type

Duration: 5 years
Option: 2 options de 2 ans / 2 options of 2 years

DescriptionA - Previous Amendment

PLEASE READ THE FOLLOWING COMPLETELY AND CAREFULLY PAYING ATTENTION TO ALL REQUIREMENTS AND DATES.

With this Request for Standing Offers ("RFSO"), CBC/Radio-Canada is seeking Proponents selected by CBC/Radio-Canada to become Supplier/distributors (individually and collectively the "Supplier") operating B2B transactional sites of type Level 2 OCI 5 (Open Catalogue Interface). Suppliers will have to integrate their transactional site with CBC/Radio-Canada’s ePLAZA platform by joining the Ariba community, and to take part in the optimization of P2P processes by automation of transactions (e.g., purchase orders, confirmations, shipping notices, invoices, invoice payment, etc.).

The Proponent shall indicate in its Offer each category in which it seeks to obtain the distribution contract.

The product categories covered by this RFSO are as follows:

Office Supplies (Product category):

General Supplies (Sub-category) [e.g.. Workbooks, pens, sticky notes, etc.]: $274,155 ($ 2016)
Ink/toner cartridges (Sub-category) [e.g. Ink, toner, etc. for printers]: $184,241 ($ 2016)
Paper (Sub-category) [e.g. White paper, coloured paper, etc.]: $236,200 ($ 2016)
CBC/Radio-Canada stationery and forms (Sub-category): $125,000 ($ 2016)

IT Accessories (Product category):

Accessories (Sub-category): $256,000 ($ 2016)
Software applications (other than those covered by national agreements – e.g., Adobe, Microsoft, etc.) (Sub-category) (***) : $4,000,000 ($ 2016)

Apple Products (Product category) (***) : $3,600,000 ($ 2016)
CBC/Radio-Canada Promotional Items (Product category): $1,600,000 ($ 2016)
Maintenance Products (Product category): $59,374 ($ 2016)
Health and Safety (Product category): $80,000 ($ 2016)
(***) Prices are subject to change and CBC/Radio-Canada reserves the right to modify its goods and services sourcing during the course of the Agreement and to remove this category if needed.

Products acquired pursuant to this RFSO, with the exception of promotional items, shall not be for resale.

A more detailed description of the scope of Products/Services covered by the RFSO is provided in Appendix A - Scope of Work.

1. MANDATORY REQUIREMENTS FOR PARTICIPATION:
This RFSO is open only to Suppliers who meet each of the following mandatory requirements:

1.1 Years in Business
The Supplier must have been in business for at least ten (10) years.

1.2 Contracts of a Similar Nature
The Supplier shall provide presentations of at least two (2) mandates completed in the past five (5) years for Goods and/or Services similar to those described herein, as evidence of its capacity to undertake an Agreement with CBC/Radio-Canada.

1.3 Transactional Site
The Supplier shall operate a B2B transactional site of type Level 2 OCI 5 (Open Catalogue Interface).
The Supplier shall be a member of the Ariba community, or undertake to join the Ariba community within 30 days of receiving a request to that effect from CBC/Radio-Canada.

1.4 Geographic Coverage
The Supplier shall be able to ship products anywhere in Canada.

1.5 Bilingualism
All products and services available from the Supplier, including but not limited to, support, print documents, the transactional platform and its content, shall be in both official languages, English and French.

2. CONFERENCE CALL (OPTIONAL)
Proponents who wish to obtain more information regarding this RFSO, may attend to an optional conference call. To obtain conference bridge, access code and Proponent ID, please send an e-mail request to: appro.cbc.src@radio-canada.ca prior to July 13, 2017, at 5:00 p.m. (ET).

The Proponent ID will allow you to identify yourself anonymously when taking attendance. The conference call will be held on July 14, 2017, 10:00 a.m. ET.

3. TO REQUEST THE RFSO DOCUMENTATION
To obtain the RFSO Documentation, Proponent must submit a written statement signed by a duly authorized representative confirming that the Proponent meets all the Mandatory requirements described in Section 1 above. The documents to be completed are available on Merx and must be sent, to the attention of the CBC/Radio-Canada representative for this RFSO:

France Binette
Senior Manager, Strategic Supply Management
Finance & Administration
CBC/Radio-Canada
E-mail: appro.cbc.src@radio-canada.ca

If you have not received acknowledgment of your request within forty-eight (48) hours, it is your responsibility to resubmit your request.

Following receipt of the signed written statement, you will be provided with the access to the documentation on Merx.

To ensure that the Offer is valid, all Proponents must obtain the documents of the RFSO.
The RFSO file package must be ordered directly from Merx.

Please note that CBC/Radio-Canada is not responsible for the distribution of the documents.

4. COMMUNICATION WITH CBC/RADIO-CANADA
Proponents may have queries, require further information or clarification, or discover certain omissions or ambiguities in the RFSO documents. If so, or if there is any doubt about the meaning of any part of this RFSO, questions must be submitted in writing by Merx as defined in PART I: INTRODUCTION , Table 1: critical dates of the RFSO process.

5. RECEIPT OF OFFERS
Offers must be received by CBC/Radio-Canada, via electronic submission to the Merx Website (www.merx.com) no later than August 25, 2017, 12:00:00 p.m. (ET).

The Proponent has the sole responsibility for the timely receipt of an Offer by CBC/Radio-Canada. The Proponent cannot transfer such responsibility to CBC/Radio-Canada. The MERX clock shall be used to determine the time of receipt of the Offer, whether the time indicated on such clock is accurate or not.

Partial Standing Offers, amendments or revisions which are received after the date and time for the RFSO Submission Closing Date will not be accepted.

Dates

Publication

2017/07/05 02:36:21 PM EDT

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Amendment

2017/08/08 11:59:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Previous Amendment

2017/08/25 12:00:00 PM EDT

Prebid Conference

2017/07/14 10:00:00 AM EDT

Contact Information

France Binette

514-597-5847

appro.cbc.src@radio-canada.ca

Required Acknowledgement

Qualification requirements

To obtain the RFSO Documentation, Proponent must submit a written statement signed by a duly authorized representative confirming that the Proponent meets all the Mandatory requirements described below. The documents to be completed are available on Merx and must be sent, to the attention of the CBC/Radio-Canada representative for this RFSO:

France Binette
Senior Manager, Strategic Supply Management
Finance & Administration
CBC/Radio-Canada
E-mail: appro.cbc.src@radio-canada.ca

If you have not received acknowledgment of your request within forty-eight (48) hours, it is your responsibility to resubmit your request.

Following receipt of the signed written statement, you will be provided with the access to the documentation on Merx.

To ensure that the Offer is valid, all Proponents must obtain the documents of the RFSO.
The RFSO file package must be ordered directly from Merx.

Please note that CBC/Radio-Canada is not responsible for the distribution of the documents.

MANDATORY REQUIREMENTS FOR PARTICIPATION:
This RFSO is open only to Suppliers who meet each of the following mandatory requirements:

1.1 Years in Business
The Supplier must have been in business for at least ten (10) years.

1.2 Contracts of a Similar Nature
The Supplier shall provide presentations of at least two (2) mandates completed in the past five (5) years for Goods and/or Services similar to those described herein, as evidence of its capacity to undertake an Agreement with CBC/Radio-Canada.

1.3 Transactional Site
The Supplier shall operate a B2B transactional site of type Level 2 OCI 5 (Open Catalogue Interface).

The Supplier shall be a member of the Ariba community, or undertake to join the Ariba community within 30 days of receiving a request to that effect from CBC/Radio-Canada.

1.4 Geographic Coverage
The Supplier shall be able to ship products anywhere in Canada.

1.5 Bilingualism
All products and services available from the Supplier, including but not limited to, support, print documents, the transactional platform and its content, shall be in both official languages, English and French.

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2017/07/14 10:00:00 AM EDT

Location

Appel conférence optionnel / Optional Conference call

Event Note

Proponents who wish to obtain more information regarding this RFSO, may attend to an optional conference call.
To obtain conference bridge, access code and Proponent ID, please send an e-mail request to: appro.cbc.src@radio-canada.ca prior to July 13, 2017, at 5:00 p.m. (ET).

The Proponent ID will allow you to identify yourself anonymously when taking attendance.
The conference call will be held on July 14, 2017, 10:00 a.m. ET.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Envelope_Technical (Non-financial)

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

The Standing Offer must include all appendices (excluding the pricing appendices, financial statements, and financial stability appendix) and must be submitted in one complete single PDF file (non-protected).
Add your Company name to the front of the file name when saving your file and uploading it.

Envelope 2 - Financial (Costing/Pricing)

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

The Standing Offer must include pricing appendices, financial statements (if required), and the financial stability appendix and must be submitted in two (2) distinct files:

one complete single PDF file (non-protected) and;
one file of each document in its original software application format (Word, Excel etc) and without read/write protection.

Add your Company name to the front of the file name when saving your file and uploading it.

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