Basic Information

Reference Number

0000122096

Issuing Organization

Canada Council for the Arts

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

20180810a

Title

Reviewing & Rewriting Operational Policies & Drafting Procedures for Prizes

Source ID

FD.CO.ON.564831.C60415

Details

Location

Canada, Ontario, National Capital Region

Description

This contract will support both the Prizes Unit and the Arts Granting Programs Division with the development and writing of their operational policies and procedures. In both cases, policies were drafted during a multi-stage process, which in some cases is not yet complete. A typical operational policy is a two-page document.
The Arts Granting Program Division needs to complete the writing of the new policies and is asking the Firm to:

Help identify gaps between the old suite of operational policies and its current suite of operational policies, and then to draft the missing policies.
Format and finalize its new suite of policies. While AGPD has completed an initial revision to the new suite of policies, it needs help with: a) identifying what supporting/resource documents should be provided in an annex to the policies; and b) improve the format and usability of the document.
Create a first draft of a procedures manual, which would serve as a companion document to the operational policies. The AGPD has created a template for its procedures manual, and a list of procedures that need to be developed. The Firm would work with a small team to develop a first draft of a procedures manual.

The Prizes Unit has made an inventory of existing policies to review and new policies to write. The Firm will need to

Revise about 40 existing policies and write about 10 new policies. The purpose of the work is to align the Prizes Unit’s operational policies with those of AGPD.

The project’s specific tasks, activities, deliverables and timelines, including project progress, will be determined by the Project Authority when the contract is being negotiated. For each task, the Project Authority shall negotiate details concerning the nature and scope of the work, as well as the level of effort required (number of days) with the contractor.
The Firm will need to become familiar with all relevant documents and policies. It will be necessary to collaborate with staff in the Prizes unit and in the AGPD in order to ensure precise content.
Bidders have the option of working on texts in either English or French. The Canada Council will be responsible for translating the revised policies submitted.

Dates

Publication

2018/08/10 11:25:08 AM EDT

Bid Intent

Required

Bid Intent Deadline

2018/08/23 05:00:00 PM EDT

Question Acceptance Deadline

2018/08/17 05:00:00 PM EDT

Questions are submitted online

Closing Date

2018/08/28 05:00:00 PM EDT

Contact Information

Carole Boucher

1-800-263-5588 ext. 4507

carole.boucher@canadacouncil.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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